Project Coordinator (Commercial Construction)

OverviewTitle: Project Coordinator (exempt / non-union / full time / in-person)Reports to: Project ManagerPosition Summary: The Project Coordinator is a vital member of CVG’s project team, providing organized, detail-focused support to ensure the smooth execution of commercial building projects from preconstruction through closeout. This role handles job startup documentation, subcontractor agreements, purchase orders, change orders, Sage 300 project accounting, bidding and estimating assistance, scheduling, and permit coordination. The Project Coordinator ensures subcontractor requirements are met and project records remain accurate and up to date. This position collaborates with project managers, superintendents, subcontractors, and clients to keep projects on track, aligned with CVG’s high-quality standards, and supported by strong professional relationships. Essential Duties & Responsibilities Prepare, process, and track all job startup documentation, subcontractor agreements, purchase orders, and change orders. Maintain accurate project records in Sage 300, including bills, cost coding, commitment change orders, and owner change orders. Ensure subcontractor compliance with contract requirements. Ensure subcontractor change orders meet contract terms and include proper breakdowns of cost and scope. Review and understand plan specifications and documents for overall project knowledge. Track and facilitate permit submittals and approvals, coordinating with city agencies as needed. Review subcontractor invoices for contract accuracy, percentage of completion, and proper backup documents. Assist Project Manager with preparation of project invoices and reconciliation against commitments. Maintain and organize all project files in accordance with CVG standards. Maintain working knowledge of all systems used (Sage 300, Autodesk Construction Cloud, Microsoft Office) or request training when needed. Uphold CVG’s safety and quality standards at all times. Education/Experience/Qualifications Entry level position for someone seeking to learn the processes involved in commercial construction projects; bachelor’s degree preferred. Proficiency with Word, Excel, and Outlook required. Strong communication skills (verbal and written). Organized with a strong attention to detail and accuracy, excellent follow-through skills. Ability to build and foster positive team relationships. Maintains a professional environment, demonstrates ethical behavior, and uses good judgement. Be adaptable, flexible, and resilient while managing multiple tasks concurrently in a fast-paced environment. Valid Driver’s License, valid auto insurance, and reliable transportation. Extensive Employee Benefits Package PTO: Full-time exempt employees accrue PTO based on length of employment per an 80-hour pay period. New employees are not eligible to use PTO until they have completed at least 90 days of employment. Paid Sick Leave: 40 hours (5 days) per year, beginning on your date of hire. Holiday Pay: 10 Paid Company Approved Holidays. Cell Phone Allowance: $50/month reimbursement for usage of employee-owned cell phone. Computer: Company laptop. Education Reimbursement: 100% reimbursement for approved training outside of the company. Retirement Program: Profit-Sharing Plan. Discretionary Bonuses: Eligible to participate in bonus plan. Health Benefits: 100% company-funded Medical, Life, Vision, and dental insurance for employee. Employee Assistance Program (EAP). Office Perks Full Gym with amenities. Fully Stocked Kitchen with daily coffee, breakfast, lunch, snacks, and drinks. EV Chargers. pickleball court, bi-weekly company-sponsored lunches, and team events. Physical Demands & Work Environment This job primarily works in an office environment but may occasionally be offsite for job-specific errands or site visits. Prolonged Sitting Repetitive Hand Movements Visual Strain Lifting (typically under 20 lbs.) Verbal Communication Walking & Standing on construction sites Climbing & Bending Use of PPE on job sites Salary: $69,000 - $80,000 per year. The actual offer will reflect skills, qualifications, and experience. Salary range may change in the future. Visa Sponsorship: We are unable to provide sponsorship for this position now or in the future. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The Company will consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws. Employment details Seniority level: Mid-Senior level Employment type: Full-time Job function: Other Industries: Construction #J-18808-Ljbffr

Created: 2025-09-21