Executive Assistant to Chief Executive Officer

Position: Executive Assistant to the CEOLocation: Los Angeles, CACrafty Apes is a high-end global visual effects company specializing in photo-real VFX. Created in 2011, Crafty Apes has offices in the US, Canada, UK and Australia with employees working remotely worldwide. We aim to make our client’s vision come to life through film, episodic, and commercial. Crafty Apes and individual staff members have been recognized for our outstanding work on feature films and episodics. The perfect candidate is a team player who expresses their individuality and creativity in a fast-paced environment.OverviewAs Executive Assistant, you will be crucial to the daily operation, coordination and support of the CEO and all the details related to her daily activities. You will serve as the point of contact for internal and external stakeholders while assisting in the coordination and execution of strategic initiatives, operations activities and personal planning for the CEO. This position requires exceptional organizational skills, attention to detail, and managing multiple tasks in a fast-paced environment.ResponsibilitiesManage the CEO’s calendar, scheduling all meetings & appointments, adapting to changes quickly as they ariseManage CEO’s to-do list through a project management program, making sure all relevant information is easily accessible, dates remain updated & proactively own follow-ups to keep tasks moving forwardCommunicate daily with the CEO on priorities, upcoming meetings & events and proactively monitor the next 3-4 weeks of the calendar for early preparation and avoiding schedule incompatibilitiesOversight on the CEO’s email inbox flagging key communications, responding to inquiries and meeting requests, and ensuring priority emails are logged for CEO’s review & responsePrepare and organize meeting materials, agendas, and minutes; following up on action items proactively based on agreed timelinesHandle day-to-day administrative tasks, including filing, data management and document management.Handle the planning, booking & coordination of all travel for the CEOQualifications3+ years of experience in executive assistance, or a related role, preferably within the media, entertainment, or visual effects industry and preferably with experience supporting executives in founder-led or entrepreneurial businessesBachelor’s Degree in the Arts (i.e., Film, CG), Communications, Marketing or Business, is preferred.Iron-clad organizational skills with the ability to manage multiple projects and deadlines simultaneously.Excellent verbal and written communication skills with a keen eye for detail.Highly proactive with strong ability to look ahead and identify problems before they ariseProficiency in project management software and Microsoft Office Suite; familiarity with is a plusAbility to work independently and collaboratively in a fast-paced environment, takes initiative and completes tasks without constant supervision.A proactive and positive attitude, with a genuine interest in VFX, business development, and strategy.BenefitsWe offer competitive pay and benefits, including medical, dental & vision coverage, vacation & sick leave, and more. Crafty Apes LLC is an Equal Opportunity Employer. #J-18808-Ljbffr

Created: 2025-09-21