Executive Assistant to Chief Executive Officer

OverviewExecutive Assistant to the CEO | 30-40 hours per week | Salary based on experienceWe’re seeking a highly organized, resourceful, and discreet Executive Assistant to partner with our entrepreneurial CEO in both professional and personal capacities. This role goes beyond scheduling and email management, it’s about anticipating needs and ensuring the CEO’s business and personal life run seamlessly.ResponsibilitiesBusiness SupportManage calendars, travel logistics, and meeting coordination.Track action items from key meetings and ensure timely follow-throughManage email inbox ensuring timely follow ups, decisions and responsesAct as a liaison with key partners, maintaining professionalism and confidentialityPrepare reports, presentations, and materials for meetings and speaking engagementsOversee special projects such as event planning, offsitesPersonal SupportCoordinate personal travel and family schedulingHandle personal errands (reservations, gift sourcing, deliveries) with discretionManage confidential documents such as healthcare, insurance, and financial recordsServe as the point of contact for household vendors and service providersQualifications3–5+ years supporting a C-suite leader, entrepreneur, or high-growth founderExceptional organizational and time-management skills with a proactive mindsetStrong written and verbal communication abilitiesTech-savvy with tools like Office 365, Slack, project management software, and calendar platformsHigh level of integrity and discretion in handling sensitive informationAbility to pivot quickly and thrive in a dynamic, fast-changing environmentIdeal TraitsCalm under pressure and naturally solutions-orientedAnticipates needs before they’re statedLoves creating systems and processes to keep things running smoothlyComfortable balancing big-picture priorities with small but essential details #J-18808-Ljbffr

Created: 2025-09-22