Administrative Assistant II, 11 Month Position

APPLICATION INSTRUCTIONS:Interested applicants should submit the following materials with their application:Cover Letter ResumeTYPE OF POSITION/EMPLOYMENT CATEGORY: Part-Time, StaffDEPARTMENT: The HubSCHEDULE: Monday -Thursday, 9am to 5pm REMOTE WORK: NoHOURS/WEEK and MONTHS/YEAR: 28 hours/week and 48 weeks/year FLSA STATUS: Non-Exempt, Hourly GENERAL PURPOSESupports the day-to-day operations of the office, providing essential administrative assistant to staff, advisors, and students. The ideal candidate will be a tech-savvy team player with excellent organizational and communication skills who is passionate about student service and academic success in a mission-driven, student-centered environment. ESSENTIAL DUTIES AND RESPONSIBILITIES Serves as the primary point of contact for students, visitors, and university personnel, providing prompt and courteous assistance via phone, email, and in-person interactions. Apply working knowledge of PowerFaids to locate and interpret student financial aid packages and provide basic guidance regarding documentation and deadlines. Demonstrate in-depth knowledge of the Jenzabar system, including accessing student records, advisor assignments, and generating reports as needed. Assist in the preparation and dissemination of departmental reports using Infomaker and SLATE. Generating reports, organizing data, and extracting relevant information as needed.Prepare and distribute the SSC Weekly newsletter, highlighting important deadlines, registration holds, and other student-related updates. Support student engagement and retention efforts through targeted outreach via phone, email, and text using Text Magic; track and document all outreach activities as well as generating reports and extracting relevant information as needed. Monitor office supply levels and maintain inventory to ensure adequate stock and smooth daily operations. Coordinate appointment scheduling and manage academic advisor calendars utilizing Acuity scheduling software. Provide logistical support for departmental events, including scheduling venues through AdAstra and coordinating catering and other event-related needs.Supervise Federal Work-Study student employees, including organizing materials and resources for new student registration. REQUIRED MINIMUM QUALIFICATIONSSome College 1 to 3 years of work related experience Microsoft Office (Outlook, Word, PowerPoint, Excel)Infomaker and PowerfaidsJenzabar Software RESPONSIBILITY FOR PUBLIC CONTACTDaily contact requiring courtesy, discretion, and sound judgment.SALARY INFORMATIONWhen determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring hourly range for this position is $20.00 to $22.00. This hourly rate represents the University's good faith and reasonable estimate of the range of compensation at the time of posting. As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including generous time off and tuition benefits. For further information, please visit Benefits | Molloy University. AN EQUAL OPPORTUNITY EMPLOYER Women, minorities, persons with disabilities and veterans are encouraged to apply. Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.

Created: 2025-09-22