Executive Assistant

Room to grow and advanceGreat company cultureAbout Our ClientOur client is a growing and established general contracting firm based in Manhattan, specializing in commercial renovations throughout New York City. Our team values precision, efficiency, and professionalism. We're seeking an organized and proactive Executive Administrative Assistant to support the leadership team and help keep operations running smoothly.Job DescriptionProvide direct administrative support to the company owner and senior project managers.Manage calendars, schedule meetings, and coordinate appointments.Organize and maintain company files, including contracts, permits, insurance certificates, and subcontractor agreements.Prepare and edit correspondence, reports, and presentations.Track project timelines and assist with basic project coordination tasks.Handle incoming calls, emails, and mail; ensure timely follow-up on important communications.Maintain office supply inventory and oversee basic office operations.Assist in invoice tracking, expense reports, and coordination with bookkeeping staff.Liaise with clients, vendors, subcontractors, and city agencies as needed.Support HR tasks such as onboarding new hires and maintaining employee records. MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants. The Successful Applicant3+ years of administrative experience, preferably in construction or a related industry.Strong organizational and multitasking abilities.Excellent written and verbal communication skills.Proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and project management tools (e.g., Buildertrend, Procore, or similar) is a plus.Experience handling confidential and sensitive information with discretion.Ability to work independently and prioritize tasks in a dynamic environment.What's on OfferCompetitive salary based on experienceHealth insurance optionsPaid time off and holidaysOpportunity to grow with a small, tight-knit teamA collaborative and supportive work environment in the heart of ManhattanContactDeirdre ZirnQuote job refJN-082025-6810242

Created: 2025-09-22