Executive Assistant

Full TimeGreat BenefitsAbout Our ClientA well-established builidng and construction company based in Buffalo, NY, known for delivering high-quality residential and commercial projects throughout Western New York. We are a team-oriented business that values integrity, hard work, and precision. We are a team-oriented business that values integrity, hard work, and precision. As we continue to grow, we are seeking an experienced and highly organized Executive Assistant to support our leadership team and oversee critical financial administrative functions.Job DescriptionProvide high-level administrative support to the executive teamManage all aspects of A/P and A/R processes, including vendor invoicing, job costing, billing, and collectionsProcess weekly and bi-weekly payroll, including certified payroll for public projectsMaintain accurate financial records and reports for projects and company expensesCoordinate schedules, meetings, and communications on behalf of executivesAssist in preparing budgets, proposals, and financial documentationLiaise with vendors, subcontractors, clients, and internal departmentsEnsure compliance with internal policies and construction industry regulationsMPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants. The Successful Applicant3+ years of experience in an Executive Assistant or Office Manager role within the building and construction industryStrong working knowledge of Accounts Payable, Accounts Receivable, and Payroll (including certified payroll)Proficiency in construction management or accounting software (e.g., QuickBooks, Procore, Sage, Foundation, or similar)Excellent organizational and time-management skillsStrong attention to detail and ability to handle confidential information with discretionExceptional written and verbal communication skillFamiliarity with AIA billing and lien waiversExperience supporting job costing and budget trackingNotary Public (a plus, but not required)What's on OfferCompetitive salary based on experienceHealth, dental, and vision insurancePaid time off and holidaysSupportive and professional team environmentOpportunities for growth within a stable and reputable companyContactTamara KempQuote job refJN-082025-6821515

Created: 2025-09-22