Administrative Assistant I

Posting DetailsPosition Information Job Title Administrative Assistant I Summary Working under the supervision of the Director of the Ignatian Spirituality Institute (ISI), who also serves as the Superior of the Jesuit Community, the Administrative Assistant provides all administrative and clerical support for the ISI and the Superior's Office in accordance with established guidelines and procedures, ensuring efficient office operations and communication with internal and external constituents. Responsibilities include managing the Director's schedules; coordinating meetings, events, and travel arrangements; handling confidential information; and preparing expense reports.Duties and Responsibilities Support the Director/Superior with day-to-day functions of the ISI and Jesuit Community, including clerical and administrative tasks, maintaining multiple calendars, meeting scheduling, answering phones, email correspondence, and other general office duties as assigned.Responsible for coordinating ISI billing and purchasing card reconciliation.Coordinate travel and prepare travel itineraries.Help coordinate meetings. This involves reserving rooms and equipment, ordering food, preparing name tags, tracking RSVPs, and other related tasks.Coordinate communications with the area Directors of Jesuit works.Proofread and edit as neededMaintain confidentiality in processing informationAttend daily "check-in" with Director/SuperiorAssist with day-to-day operational tasks in Campus Ministry as time allowsOther duties as assigned.Required Qualifications High school diploma or equivalent.One or more years of experience in an office settingMicrosoft Office (Word, Excel, and PowerPoint) and its G-suite equivalents.Good organizational skills and customer service skills to deal with faculty, students, community members, and professional peers at area Jesuit institutions.Must be adept at multitasking.Discretion, professionalism, and attention to detail.Strong understanding of and commitment to creating an inclusive campus environment.Interest in understanding and advancing John Carroll's mission to inspire individuals to excel in learning, leadership, and service in the region and in the world.Preferred Qualifications Bachelor or Associate's degreeExperience working in higher educationExperience supporting an executive of an organizationNormal Work Location, Hours and Conditions Generally, 37.5 hours per week as assigned. This is a 12-month, full-time position that works on campus in University Heights, Ohio. University core business hours are generally 8:30 am - 5:00 pm. However, this position may require work to be performed occasionally outside of normal business hours based on department operations.Physical Requirements Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other office locations and to verbally communicate to exchange information.Hours Full Time FLSA Non-Exempt (Hourly) Compensation & Benefits Starting salary will be $16.75 - $18.00 per hour, commensurate with qualifications. This position offers a generous Total Rewards package that includes health and dental insurance options, paid vacation, personal, sick, and mission time, holidays, 403 (b) retirement plan, life insurance, and tuition remission benefits for you, your spouse, and children.About John Carroll University John Carroll University is a private, coeducational, Jesuit Catholic university, founded in 1886, dedicated to developing people with the knowledge and character to lead and to serve. The University is located in University Heights, Ohio, an attractive residential suburb 10 miles east of downtown Cleveland. Academically, the University consists of the College of Arts and Sciences, the College of Health and the Boler College of Business, which include graduate programs. The University offers more than 70 Academic Programs in the arts, social sciences, natural sciences, and business at the undergraduate level, and in select areas at the master's level.The University enrolls approximately 2,300 undergraduate students and 500 graduate students and has a student-to-faculty ratio of 13:1. John Carroll University is one of 27 Jesuit universities in the United States and has been listed in U.S. News & World Report magazine's top 10 rankings of Midwest regional universities for more than 30 consecutive years.Posting Detail Information Posting Number AS921P Open DateClose DateOpen Until FilledSpecial Instructions SummaryEEO Statement We are an Equal Opportunity Employer. We welcome and value all individuals and encourage applications from people of all backgrounds, experiences, and perspectives.

Created: 2025-09-22