Executive Secretaries and Administrative Assistants

Job Title: Administrative Assistant Employment Type: Contract Work Hours: 40 hrs./week Work site: 100% Onsite Location: 146 State Street Albany, NY 12207 Job Duration: 9 Months Closing: 09/18/2025. #CB Job Responsibilities: The candidate, working with the Legal Assistant II, will perform a variety of paraprofessional and administrative tasks. The candidate must be willing to learn and become familiar with Surrogate Court forms and processes. Able to use basic math to review trusts and estates accounting documents Navigate several different enterprise data management systems and the New York State Court Electronic Filing system Must be able to take direction; be detail oriented; and have good proof-reading skills. The legal assistant's specific duties will include: Opening and reviewing incoming mail and documents submitted via email to identify, sort and distribute to the assigned AAGs. Open new matters in NYMatters; create file folders for new matters; organize paper files in filing cabinets. Generate and send registration letters and deposit checks received by the office. Scan court notices, wills, trusts, pleadings and accountings and posting to a Word directory and NYMatters, the office's case management system. Update matters in NYMatters including adding notes and documents; archive files; request archived files; and create and process archive lists. Review files, including informal accountings, for approval by AAG's. Correspond by email and telephone with attorneys, as requested by AAGs. Respond to numerous inquiries from attorneys and the public by telephone and email. Review, print, scan, email and mail legal documents, as requested by AAGs. Close files in NYMatters Calendar meetings and deadlines for T & E Section. Assist AAG's in litigation, including preparing petitions and other court documents; compiling and responding to discovery; filing documents in court; and preparing for trial. Other duties as requested by AAGs. Preferred skills: Organization and attention to detail, ability to multi-task and learn new software systems (i.e., NYMatters and FileNet). Adobe PDF, Microsoft Word, Microsoft Excel Education & Experience: High School Diploma or Equivalent Minimum 1-2 years of experience working in an office setting Miscellaneous Information Hours: M-F, 8-4 or 9-5, 40 hours per week. Street metered parking or private lots available nearby. Nearest private lots are $5 to $10 per day, or monthly, $125 and up. If employee is willing to walk, the fees for lots further from downtown are typically less. Busses drop off/pick up facility available at Empire State Plaza. Interview will be conducted in person at our State St. office in Albany. Training will be provided. The Nexus Staff Difference: Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us. We offer weekly payments via ACH (Automated Clearing House). Serving as Prime Vendors to New York State and New York City for over 10 years.

Created: 2025-09-22