Administrative Assistant III

About Us Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey. As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community. In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued. Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth. Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders. Job Summary The Administrative Assistant III reports to the Associate Provost for Faculty and Director of the Center for Teaching Excellence (CTE). Working in a fast-paced and challenging environment that involves multitasking and managing a variety of projects and requests, the Administrative Assistant III will provide office management and coordination by performing a variety of administrative duties, and supporting the Associate Provost of Faculty and the CTE with the daily operations. This position frequently handles sensitive information and/or highly confidential material; organizes, prioritizes, and triages; is proactive and anticipates; and is a vital member of a team responding to internal and external demands. This position is a front-facing role and regularly engages with all visitors and callers to the CTE office. Responsibilities 1 - For Associate Provost for Faculty: provide administrative support and assistance, including making appointments, scheduling meetings, maintaining calendars, email and conference room reservations . Maintain office files in accordance with best practices in document retention and destruction guidelines. 2 - For Associate Provost for Faculty: prepare documents such as correspondence, charts, etc., for projects; coordinate various activities and events, including managing the communications and meetings/activities for the Department Chairs Council. This involves handling of confidential information. 3 - For Associate Provost for Faculty: assist with the planning and execution of various activities or events related to faculty, including the New Faculty Orientations; Fall Recognition; College-wide Committees. 4 - CTE: provide administrative support and assistance for the CTE Director, CTE staff and CTE faculty fellows, including making appointments, scheduling meetings, maintaining calendars and email. Place, answer, screen, and direct telephone calls, providing information or referral as needed; general office management and coordination with and support of the CTE team at large. 5 - CTE: greet and direct faculty/staff/student/visitors to the CTE. Provide event planning services as well as administrative support for all events and programs, including scheduling, marketing, setting up and breaking down the hospitality suite, organizing registration forms and activities, conducting training surveys, copying, signage, creating and editing of presentation and meeting materials, transporting items to and from designated buildings on campus. 6 - CTE: transcribes CTE data and program assessments. Oversee the process and flow of documents through this office by recording all incoming and outgoing items, reviewing for accuracy, preparing for review and signature by the supervisor and other related personnel. 7 - For Associate Provost for Faculty and CTE: assists with budget-related transactions, coordinates unit expenditure activities, including preparation of purchasing documents such as processing invoices, reimbursements, check requests, award checks, expenses related to visiting speakers, ordering supplies and reconciles. Managing processing of staff travel expenses, including Travel Prior approvals, registration, airline reservations, car rentals, hotel reservations, etc., as well as with preparing travel and expense reports for reimbursement. 8 - Other duties as assigned Required Qualifications 2 Year / Associate Degree 2-4 years of progressively responsible full-time related experience Preferred Qualifications * 4 Year College Degree * Experience with GA First Financials * One or more years with budgeting, E-procurement, or a similar system * Experience with SharePoint * Strong customer service experience * Strong Microsoft Office/Office 365 experience, including Outlook Proposed Salary $38,300 - $45,900 Salary offer will be dependent on candidate¿s experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines. Knowledge, Skills, & Abilities ABILITIES Ability to respond to various audiences accurately and calmly Ability to make decisions under pressure without immediate supervision; and to quickly assess needs and requirements of individuals entering office Ability to establish and maintain effective working relationships with faculty, staff, and administration Ability to effectively present information and respond to questions from students, faculty, staff, and the general public Ability to learn new software and platforms SKILLS Self-motivated and detail-oriented with excellent communication and organizational skills Excellent written, oral, and computing skills Strong commitment to customer service USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at Conditions of Employment Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request. Equal Employment Opportunity Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50). For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at (678) 407.5746 or email . Background Check * Position of Trust + Education & Credit Other Information Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.

Created: 2025-09-22