Executive Assistant to CEO

Executive Assistant to CEO, Tech Firm, Mid-town, NYCOur client, a technology company that provides solutions to optimize the management of facilities, is looking for an Executive Assistant to the CEO. This is an exciting opportunity to work alongside a very tech savvy CEO and play a critical role in helping him "take things off his plate" by doing research, attending meetings and following up on action items. The ideal candidate has 5+ years as an Executive Assistant in a fast-paced environment, preferably in the tech space. An interest in working with and using AI technology a big PLUS. This is 5 days in their small office, midtown.About the JobOversee a complex calendar and make sure there are no meeting conflicts or "double booking" via his Calendy, particularly reviewing time zones; make sure he is prepared for meetings, as needed with research or collateral materialsOptimize the CEO's time and priorities, acting as gatekeeperCoordinate global travel and logistics, including detailed itinerariesHandle ExpensesPrepare and update presentations, reports, meeting notes (some AI generated), and overall communications on the CEO's behalf, as neededAttend meetings with the CEO (mostly video), take notes or manage AI notes and follow up with action items.Help to organize yearly board meetingsLiaise with direct reports for follow-up on outstanding projects and initiativesMaintain utmost discretion and handle sensitive information professionallyAd hoc projectsAbout You5+ years supporting a busy C-suite or founder-level executive in fast-paced environment, tech company preferredProactive and anticipatory mindset - always ten steps aheadHigh emotional intelligence and strong judgment; able to act independentlyExpert time and task manager, ultra-organized and detail-orientedResilient under pressure; thrives in high-stakes, fast-moving environmentsTech-savvy: Slack, Google Suite, Zoom; AI tool experience a plusStrong communicator and relationship-builderDiscreet and trustworthyA calm, warm, engaging personality Base salary plus discretionary bonus, Comprehensive health benefits

Created: 2025-09-22