Administrative Assistant II - Ophthalmology, Santa ...

General Information Press space or enter keys to toggle section visibility Work Location: Santa Monica, CA, USA Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8am-5pm Posted Date 08/27/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 26614 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility We are seeking a proactive and customer-focused Administrative Assistant to join our Ophthalmology multi-specialty clinic in Santa Monica. This position plays a vital role in ensuring smooth insurance authorization processes and supporting our heavy call volume. Responsibilities include, but are not limited to: * Obtain authorizations and required documentation prior to appointments * Answer high volume of phone calls and assist with patient inquiries * Register patients and verify insurance coverage and eligibility * Collect patient payments and perform encounter registration in EMR systems * Obtain and upload outside records and referrals as needed * Provide front desk support Salary Range: $26.42-37.49 Hourly Job Qualifications Press space or enter keys to toggle section visibility Required * Minimum of 2 years working in a medical office. * Familiarity with current patient billing practices and governmental programs to ensure reimbursement. * Experience scheduling patient appointments in computerized appointment scheduling system. * Excellent interpersonal skills which promote pleasant and effective communication with patients, staff and doctors. * Excellent organizational skills and ability to maintain records in a clear and orderly manner at the direction of the Office Manager. * Working knowledge of medical terminology and diseases, as it applies to the eye. * Sufficient computer keyboard skills to perform appointment scheduling, encountering, emailing, and other related computer tasks. * Ability to prioritize tasks in a systematic manner to maximize efficiency. * Ability to work with frequent interruptions and to complete assignments in a timely manner. * Ability to work independently with minimal supervision. * Ability to multitask effectively. * Flexibility and adaptability given the dynamic nature of medicine and departmental needs. * The ability to interact calmly and effectively with providers, staff, as well as patients with difficult personalities. Preferred * Two years' experience working in a medical teaching institution. * Two years' experience in ophthalmology practice setting.

Created: 2025-09-23