Executive Administrative Assistant

***** Executive Administrative Assistant***** Newport Beach, CA (hybrid schedule) ***** 12+ monthsAs a Department Administrative Assistant, you’ll play a key role in providing a broad range of administrative and technical support to the HR leadership team. How you will make an ***** Partner, collaborate and provide comprehensive support to the HR department (department initiatives, meetings, or projects) Book business travel and submit expense reports for HR leaders Maintain and update department distribution lists Coordinate and organize events (group business meals, meetings, and training sessions) Treat and address applicable issues with utmost sensitivity and confidentiality Anticipate the needs of the HR leadership team and act accordingly General management of calendars for HR leadership Serve as a point of contact for all internal and external visitors and interact with them in a professional manner Prepare correspondence and documents as assigned using demonstrated proficiency in written communication Complete assigned processing, documentation, and reports using knowledge of applicable systems and contacts Complete miscellaneous tasks and projects, as assigned The experience you will ***** 2+ years of administrative experience supporting senior-level executive Strong experience with Microsoft Office 365 applications (Excel, PowerPoint, Teams, and Outlook) and Adobe Acrobat Approachable, professional, and self-motivated individual with a positive and collaborative attitude Ability to make independent decisions regarding planning, organizing, and scheduling work Excellent organizational skills, ability to prioritize and handle multiple tasks, independent thinking, maintaining confidentiality, use of discretion, ability to handle time-sensitive projects and adapt to changes quickly Excellent problem solving and administrative skills to handle a wide variety of complex situations Ability to resolve conflicts involving specific administrative responsibilities Extremely detailed-oriented and uses sound judgment Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills

Created: 2025-09-23