Property Management Safety Coordinator (Oakland)

Property Management Safety Coordinator Property Location: Oakland Reports to: Senior Property Manager/General Manager Status: Permanent/Full Time General Overview This role provides administrative and operational support for the day-to-day management of a Class A,1,039,000 square-foot office and retail property located in the Uptown/Lake Merritt submarket of Oakland. In addition, the position serves as the Safety Coordinator responsible for maintaining regulatory safety compliance, vendor safety management, emergency preparedness, and promoting a strong safety culture throughout the property. Key Responsibilities Property Management Provide administrative support for the property management office Greet visitors, answer calls, check voicemail, and maintain office professionalism Maintain tidiness of the management office, conference center, and supply areas Coordinate tenant and vendor service requests, access badges, keys, and after-hours access Prepare tenant communications, correspondence, and billable backup Assist with rent statements, monthly reporting, and accounting adjustments Track vendor contracts and service completion; monitor tenant satisfaction Assist with construction activities, tenant improvements, and vendor oversight Coordinate tenant move-ins/outs, notifications, and events Maintain strong customer service with tenants and vendors Safety Coordinator Monitor and update regulatory safety compliance policies and procedures Develop, maintain, and enforce company safety programs and manuals Support emergency planning and assist with emergency drills Manage ISNetworld (ISN) vendor compliance: maintain vendor records, track safety ratings, and ensure required documents (insurance, OSHA logs, safety plans) are current Coordinate safety onboarding and orientation with vendors and PG&E Attend PG&E quarterly safety forums; communicate safety updates to staff and vendors Maintain and update the Programmatic Safety Plan Lead and coordinate regular safety meetings; deliver safety messages to staff and vendors Promote a strong safety culture through education and engagement Investigate and document safety incidents involving vendors/tenants Conduct job site and vendor inspections; support external audits and inspections Skills & Qualifications Business/AA degree required; Bachelors in Business, Occupational Safety, or related field preferred 1-3 years of professional business/administrative experience with some construction & safety-related experience preferred Knowledge of property management procedures and customer service best practices First Aid/CPR required Working knowledge of Cal-OSHA/Fed-OSHA standards Proficiency in Microsoft Office (Word, Excel, PowerPoint) Strong written/oral communication, organizational skills, ability to manage multiple tasks, and work well with others and groups Experience working with ISNetworld a plus Accounting and construction management experience a plus Spanish Speaking Preferred Compensation $40-$45 an hour

Created: 2025-09-23