Assistant Project Manager (Saddle Brook)

Wetlands,Inc.isatrustedcontractorinlandscapeandsiteconstruction,withover25yearsofindustryleadership.Wespecializeindeliveringhigh-quality,safe,andinnovativeprojectsthroughouttheNJ/NY/PAregion.WeareseekingamotivatedAssistantProjectManager(APM)tosupportourProjectManagementteamandhelpdriveoperationalexcellenceacrossourgrowingportfolioofprojects.KeyResponsibilitiesTheAssistantProjectManagerwillplayacriticalroleincoordinatingprojectactivities,supportingfieldoperations,andensuringseamlesscommunicationbetweenteams,vendors,andclients.Responsibilitiesinclude:Submittals&ProcurementPrepareandmanagesubmittalstoconfirmcompliancewithmaterialspecifications(soil,mulch,compost,stakes,aggregates,etc.).Developmateriallists,vendorRFQs,andrequisitionforms.Reviewplantingplanstoensureaccuratespeciesselection(evergreens,shrubs,grasses).Coordinateplantmaterialsubstitutions.Purchasing&DocumentationManagepurchaseorders,obtainsignatures,andmaintainproperfiling.PreparepencilrequisitionsandAIApaymentapplications.Overseetaxexemptiondocumentationandfollowupwithvendors.Assembledrawingpackagesforsupervisorsandforemen.Prepareandmanagecloseoutdocumentation.ProjectCoordinationReviewdrawingrevisions,planchanges,andperformquantitytakeoffs.DraftandrespondtoRFIs/RFCs/RFDs.Coordinatedailyactivitiesandprioritieswithsupervisors,foremen,anddrivers.Managematerialdeliveries,freightdetails,andlogistics.Call811forutilitymark-outsandcoordinatewithutilitycompanies.Tagplantmaterialwithnurseriesandcoordinateinspections.Field&SafetySupportDistributePPEandappareltofieldpersonnel.EnsuresafetycompliancethroughJHAs,toolboxtalks,anddailyhuddles.Assistwithpunchlistsandprojectcloseouts.Attendprojectmeetingsandwalkthroughs,documentingandrelayingcriticalinformation.Financial&AdministrativeSupportCollaboratewithPMandSeniorPMonbudgettrackingandinvoicepreparation.Handlematerialandtoolrequestsfromfieldsupervisors.QualificationsBachelorsdegreeinConstructionManagement,CivilEngineering,LandscapeArchitecture,orrelatedfield(preferredbutnotrequired).13yearsofexperienceinconstructionprojectmanagement,landscape/siteconstructionpreferred.Strongorganizationalanddocumentationskills.FamiliaritywithAIAbilling,submittals,andconstructiondocumentation.Abilitytointerpretdrawingsandperformquantitytakeoffs.Excellentcommunicationandcoordinationskills.ProficiencyinMicrosoftOfficeSuite;experiencewithprojectmanagementsoftwareaplus.

Created: 2025-09-23