Meeting & Events Manager - Mountain View CA

OverviewMeeting & Events Manager - Mountain View CAJob ID: 238718Posted: 19-Sep-2025Service line: GWS SegmentRole type: Full-timeAreas of Interest: Communications/Public Relations, Customer Service, Project ManagementLocation: Mountain View - California - United States of AmericaRole OverviewThe Meeting & Event Manager is pivotal in delivering high-quality experience services for events for the Mountain View HQ Campus. The role's primary goal is to align operations with client needs and objectives, ensuring flawless event execution and high client satisfaction.This role is designed for a dynamic individual capable of managing complex events, engaging with high-profile clients, and ensuring service excellence across 2000 events annually. This role combines leadership, operational management, client relationship building, and detailed event execution to create exceptional experiences.ResponsibilitiesEvent Management:Lead and execute all elements of event planning and management as the primary point of contact.Handle Tier 1 (large, complex) and offsite events for high-profile engagements.Develop and communicate end-to-end event plans, engaging in curation and ideation as needed.Source, select, and recommend vendors for catering, decor, entertainment, and anize event logistics including set-up, staff communication, vendor management, attendee/speaker requests, and tear-down.Manage food and beverage services, including menu planning and catering selection.Support budget creation and adherence, ensuring timely request and review of invoices.Client Engagement & Communication:Serve as the key contact for clients, ensuring thorough communication and understanding of event details.Coordinate regular engagement to resolve complex issues and provide a positive experience.Develop and distribute materials that comply with client and company brand guidelines.Capture post-event reporting and reconciliation, providing recommendations for improvement.Operational Management:Manage a team of Meeting & Event staff who support 150 events monthly on campus.Establish work schedules, assign tasks, cross-train staff, and develop team skills. Review staff workloads and adjust proactively to meet business demands.Ensure consistency in service through continuous review and improvement of processes.Supervisory Responsibilities:Provide mentorship and guidance to team members.Recommend recruitment, selection, corrective action, and termination of staff.Prepare and deliver performance appraisals.Model behaviors that are consistent with company values and motivate staff to attain performance goals.Collaborative Efforts:Maintain relationships with internal and external clients and vendors.Coordinate with company and client IT teams on technology and training needs.Ensure safety standards and compliance with facility/property requirements.Manage negotiations for contract services and ensure vendor compliance with insurance and contractual documentation.Administrative Duties:Manage operating budget and recommend annual budgets.Ensure billing and invoicing requirements are met.Deliver Service Business Continuity plans semi-annually and conduct necessary testing.Utilize databases and digital tools, administer SharePoint sites, and provide basic reporting.Additional Duties:Coordinate moves, adds, and changes (MAC) as needed.Deliver workplace orientation materials and training.Perform other duties as assigned.Education and ExperienceBachelor’s degree (BA/BS) in a related field or equivalent experience; minimum 4+ years in the meetings industry (planner, travel manager, hotel sales or similar) or equivalent combination of education and experience.Experience in project management with a focus on event planning.Proficient in vendor management and negotiation.Experience in supervising and mentoring a team.CertificationsCertified Meeting Professional (CMP) munication SkillsExcellent communication and interpersonal abilities.Ability to comprehend, analyze, and interpret complex business documents.Ability to respond effectively to sensitive issues; ability to write reports and presentations.Ability to make effective and persuasive presentations on complex fortable meeting and engaging with new people; warm and engaging demeanor.Strong attention to detail and urgency in resolving issues.Financial KnowledgeAdvanced knowledge of financial terms and principles; ability to manage budgets and perform financial analysis.Reasoning AbilityProficient with G-Suite and Microsoft Office Suite; comfortable with new technologies and digital tools.Other SkillsSound judgment, problem-solving, flexibility, and ability to work independently.Physical ability to walk, stand, and lift up to 40 lbs occasionally.Scope and SafetyDecision-making with understanding of procedures and policies; responsible for department deadlines.Safety: complete required HSE training, follow policies, participate in HSE programs, report unsafe conditions, and support stop work authority. As a Manager, provide time for HSE training, investigate unsafe conditions, communicate hazards, and support safety pensation and BenefitsBonus eligible. The minimum salary is $110k and the maximum is $135k annually. Compensation depends on skills and experience. Eligible for discretionary bonus based on CBRE’s benefit program.Equal Employment OpportunityCBRE is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans).Candidate AccommodationsCBRE provides reasonable accommodations in job application procedures for individuals with disabilities. For assistance, contact or call +1 866 225 3099 (US) or +1 866 388 4346 (Canada).Host is a service line of CBRE. Our mission is to increase well-being and organizational effectiveness through people-led, technology-enabled services. Find out more: Inc. is an Equal Opportunity and Affirmative Action Employer. #J-18808-Ljbffr

Created: 2025-09-23