Business Office Coordinator

Title: Business Office Coordinator State Role Title: Business Office Coordinator Hiring Range: $55,000 - $70,000 Pay Band: 4 Agency: Dept of Veterans Services Location: Davis & McDaniel Vet Care Ctr Agency Website: Recruitment Type: General Public - G Job Duties Do monthly billing and prepare/send monthly resident account statements. Bill Medicare, Medicaid, hospice, Private pay claims and follow-up with adjustments. Manually bill Medicare Replacement if needed. Bill Long Term Care Insurance and Medicare co-insurance. Complete Ancillary's and do monthly billing to residents. Pull and report patient liabilities to be signed off on. Compile and complete VA billing for the end of the month. Get reports to the VA and submit to OB10 to be paid. Balance and complete reports for VA billing at beginning of month. Do collections and letters to overdue accounts. Assist families/resident with Medicaid applications. Maintain accounts receivable. Post cash for Accounts Receivable to correct accounts. Prepare correspondence, reports, forms, etc. as necessary. Maintain records required by licensing agencies. Compile and prepare data/reports as required. Balance daily census. Complete adjustments and other paperwork for billing purposes. Midnight census to Nursing Supervisor to track admission/discharges. Compile admission paperwork for Business Office files and packets to be sent to the VA. Administer the Residents Trust Fund in the absence of the Business Office Assistant. Writes up Resident Fund deposit. Performs other duties as may be assigned that are within the department's mission and as situations warrant in meeting the overall needs of the agency. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. Serves in the AOC rotation. Minimum Qualifications High school graduate or equivalent. Advanced courses in accounting. Experience working with Medicaid/Medicare. One year of bookkeeping experience and previous experience working in a long-term care setting desired. Knowledge of state and federal regulations in relation to facilities financial operations. Must have computer experience. Additional Considerations None. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. You will receive a confirmation of receipt when your application is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. The Commonwealth does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work. Excluding current DVS employees, the selected candidate MUST pass a criminal background check. and pre-employment drug screening and two TB Skin Tests are required. Salaries for current state employees will be determined according to the current state compensation plan. For consideration for this position, candidates MUST apply online at Applicants are encouraged to be specific regarding job related knowledge, skills, and abilities. Individuals desiring to be considered for advertised positions must submit a completed employment application or resume before the job posting closing date. Applications/resumes received after the closing date cannot be accepted. Applications submitted via postal mail, email, or fax will not be considered. Please contact us if you need assistance. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department of Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable from DARS. Contact Information Name: Kristen Johnson Phone: (540) 982-2860 Ext 4903 Email: In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Created: 2025-09-23