HR/Payroll Associate (Boston)

Position Summary:Assist HR Director and Finance Department with HR and Payroll duties for a major Construction company in Boston, MA.Essential Functions:Weekly Payroll Processing using ADPPayroll systems weekly reconciliation in Sage TimberlineRecruitment & Candidate Management: Schedule interviews, post and maintain positions on hiring boards, tracking applications, track referral bonuses.Career Fairs: track, register, maintain job board postings, attend fairs with HR DirectorPersonnel File Maintenance: Create and maintain personnel files, including I-9 forms kept separate for compliance audits.Orientation & Onboarding: Prepare new hire packets, coordinate Day 1 schedules, and assist with new hire checklist completion and outstanding items.Training Support: Maintain training database, research training venues, manage coordination for in-person training including catering, maintain attendance sheets, invite trainees.Employee Tracking & Reporting: Update and distribute employee lists, maintain tracking of PTO/sick time, and assist with distribution and tracking of compliance notices.Benefits: Enter insurance enrollment and terminations on web portals and audit insurance invoicesEvent Coordination: assist with planning and execution of monthly meals and employee, events.Reception Desk: Serve as backup coverage for reception and help coordinate coverage, as necessary.Marketing Liaison: assist with photos needs and content for social media, submit information to Marketing Coordinator for social media posts.HRIS Data Entry: Enter and update info in HRIS system in ADP.Open Enrollment: assist with annual insurance Open Enrollment campaign.Performance Reviews: assist with the dissemination and tracking of completed reviews.Maintain confidentiality of sensitive employee information while adhering to company policies.Collaborate with team members to streamline HR processes and improve efficiency.Essential Skills and Experience:Payroll experience with Sage Timberline or ADP Workforce now a plusUnwavering ability to maintain and utilize superior discretion in handling confidential informationExcellent attention to detail and commitment to accuracyFlexibility and ability to maintain a positive demeanorBachelors degree in business, HR or Finance or relevant experience preferredKnowledge of or desire to learn HR lawsExcellent written and verbal communication skillsMust be dependable and reliable

Created: 2025-09-24