Real Estate Administrative Assistant (Irvine)

Who We AreAt Tillys, were a leading specialty retailer offering casual apparel, footwear, and accessories for young men, women, boys, and girls. Our extensive collection features iconic global brands, emerging labels, and proprietary lines, all rooted in an active and social lifestyle.Based in sunny Southern California, our Retail Support Center (RSC) is the heart of our corporate operations, dedicated to supporting both our retail and online stores. The RSC is where strategy meets execution. From trend forecasting to tech innovation, our teams work together to bring the Tillys experience to life both in-store and online.Position SummaryThe following is a brief description of responsibilities to be performed by the Real Estate Administrative Assistant. The Administrative Assistant will primarily support the Real Estate department, but will also be assigned administrative duties supporting the Facilities, Construction and Purchasing departments.Key ResponsibilitiesA typical day may include:Assist in abstracting all new leases, amendments, options, and terms into TangoAssist with SOX requirements: Sending TEX, FEX emails to the group, Updating Lease Status Report when we have a TEX, FEX lease/amendments, term or closure, Run Document Upload list for the Key Dates Report that is done quarterly Process landlord vendor changes for rent run and new storesCollect info needed to create Vendor in NetSuiteEnsure landlords notice address and remit addresses are up to date in TangoMaintain and update the Tango contact listMaintain and update landlord contact information in company call center software. Review and process returned checks and send to the correct addressCoordinate and book travelReconcile company credit cardsComplete landlord required documentation for facilities vendor accessMaintain and update the store facilities asset listsCollect and distribute mailPrepare overnight package documentation and obtain approvalsSchedule and coordinate in person meetings, video conference meetings, and conference callsUpdate store listing as necessary Field, screen and return phone callsGenerate documents and presentations in Excel, Word, and PowerPointAssist in all general administrative duties including responding to emailsOrganize files and important documents Other administrative support duties QualificationsYour experience brings:Proficient in the use of Microsoft Suite (Excel, Word, PowerPoint, and Outlook)Must be detail orientedStrong analytical skills and documentation skillsAbility to be resourceful: work as a team member and independentlyAbility to prioritize and multi-taskStrong written, verbal, and oral communications skillsAbility to handle confidential mattersEducation & ExperienceReal Estate background with 2+ years of working experience preferredBachelors Degree or 4+ years work related experience preferredHigh School dipolma requiredWork Environment & Physical DemandsProfessional office setting with low to moderate noiseAbility to sit or stand for extended periodsRegularly lift/move up to 20 lbs and navigate stairsFrequent walking and movement between floors/departmentsReasonable accommodation is available to support individuals with disabilitiesLeadership & Team DevelopmentNon-Management:While this is not a leadership role, we value team players who embody proactive collaboration, curiosity, accountability, and a growth mindset. Opportunities to grow and develop within the company are strongly pensationHourly Range: $20 $25/hr. Final offer will be based on experience, skills, and qualifications.What to ExpectSchedule: Full-time role with weekday office hours; occasional evening or weekend work may be required during peak retail seasons.Work Location: Irvine, CA minimum of 4 days per week in-office.Why Join Tillys?At Tillys, we thrive in a creative, collaborative, and high-energy environment where individuality is not just accepted its celebrated. Whether you're brainstorming bold new campaigns or fine-tuning behind-the-scenes processes, your work makes a real impact. We foster a culture of inclusion, innovation, and recognition, where professional growth is supported, wins are celebrated, and having fun is part of the process. Join a team that values authenticity, teamwork, and always strives for excellence.Perks & Benefits401(k) Retirement Plan Save for your future with our company-sponsored planHealth Coverage Medical, dental, vision, life, and additional voluntary benefitsEmployee Discount In-store and onlineDiscount Programs Save on travel, events, and moreEmployee Sample Sales Major deals on favorite brandsWellness & Social Events Fitness programs, parties, and team outingsWeekly Office Snacks Stay fueled with stocked treatsEqual Opportunity Employer & Fair Chance HiringTillys is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Fair Chance Hiring: In compliance with California law, Tillys will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act.Other ConsiderationsThis job description is not intended to be all-inclusive. Duties and responsibilities may change at any time, with or without notice. Reasonable accommodation may be provided to individuals with disabilities to enable them to perform essential job functions.#LI-DNI

Created: 2025-09-24