Administrative Assistant (Plainsboro)

Job SummaryWe are seeking a detail-oriented and proactive Administrative Assistant to provide high-level administrative support to two Senior National Business Directors. This role requires strong communication skills, excellent organizational abilities, and proficiency in standard business tools. The ideal candidate thrives in a dynamic environment and can manage multiple priorities with professionalism and discretion.ResponsibilitiesCoordinate and manage calendars, appointments, meetings, and travel arrangementsPrepare travel itineraries and supporting documentationSupport event planning, including vendor negotiations and contract reviewsDraft routine correspondence and manage responses to standard inquiriesHandle phone and voicemail communication; relay messages promptlyPrepare and submit T&E expense reportsManage office operations: supply ordering, third-party coordination, office moves, and facility requestsCollaborate with HR for onboarding and offboarding processesQualificationsHigh school diploma or equivalentMinimum 3 years of experience in an administrative roleProficient in Microsoft Word, Outlook, SharePoint, and Skype for BusinessHighly organized with attention to detail and ability to manage multiple tasksExperience supporting senior leadership preferred

Created: 2025-09-24