Project Coordinator III (Part Time Role)

Title: Project Coordinator III Location: Pasadena, CA 91125 Duration: 12 months Work Hours: Part time role, not to exceed 20 hours/week Overview: Our Caltech team requires lab and general site support at the Beckman Institute. This role will support 4 full time employees at the Caltech campus with general site support and daily operations. This role will be part time, onsite, and not to exceed 20 hours/week. Responsibilities: General Site Support Responsibilities: Shipping and Receiving of packages and mail Furniture Installation Large debris clean up (such as boxes and packaging) as needed Onboarding / offboarding staff: Parking Site Access (Caltech ID, badge) Interface with the following XFN Partners: Caltech Facilities and building managers Caltech Security and client's Security General site safety. Organize team social events and resource snacks/coffee for site as needed. General Lab Management Support Responsibilities: Organization and maintenance of 2 lab spaces Procurement of lab equipment Shipping lab equipment to and from Burlingame Lab Safety PM Support: Budget Tracking Purchase Orders NDAs Project Planning RFP Support: Client's Gift Program Coordination Internal RFPs Vendor RFPs SRA Calls

Created: 2025-09-24