Human Resources Administrative Specialist

Manning Personnel Group, Inc., is working with a small Consulting firm as they are actively seeking an HR Assistant. Reporting to the Head of Talent, the HR Assistant will be responsible for handling a wide range of administrative and HR-related tasks. This role offers a blend of administrative support, recruiting, and training coordination, providing a unique opportunity to build a strong foundation in HR practices. The candidate must be a highly motivated self-starter needing minimal supervision and be able to anticipate and meet the operational needs of the team. Responsibilities include interview pre-screening and scheduling, onboarding support, employee file maintenance, and assisting with special projects to support the overall goals of the HR department Prepare, edit, and distribute correspondence, reports, and presentations, ensuring that materials are professional, accurate, and completed on time Respond to phone calls and emails, providing excellent customer service to employees and external contacts, and directing inquiries to the appropriate HR team member Maintain accurate and up-to-date employee records, both physical and digital, in compliance with legal and organizational policies Assist with audits and ensure all documentation is stored securely and organized for easy access Continuously update records to reflect changes in employee status, such as promotions, transfers, or terminations Coordinate the onboarding process for new hires, including but not limited to scheduling orientation sessions with HR and IT, and ensuring all necessary paperwork is completed Collaborate across departments to ensure new employees are set up with required tools and resources Assist in the recruitment process by posting job openings, ensuring accurate and appealing job descriptions Respond to employee questions regarding benefits, escalating complex issues to senior HR staff when necessary Maintain accurate records of all benefits-related transactions and ensure compliance with policies Assist in the scheduling and organizing of HR-related events, such as training sessions and team-building activities Handle venue bookings, prepare materials, and track participation to ensure events run smoothly Upload and organize training modules, monitor completion rates, and troubleshoot technical issues Collaborate with HR and departmental leaders to identify training needs and develop strategies to meet them effectively Provide support in preparing for and managing audits or compliance reviewsMINIMUM EDUCATION/***** Bachelor’s degree or equivalent preferred 2+ years office management / administrative experience Ability to handle sensitive and confidential information with discretion Highly detail oriented with strong project management, organizational and relationship building skills Excellent computer proficiency (MS Word, Excel, PowerPoint)

Created: 2025-09-25