Executive Assistant

Executive Assistant – Van Nuys, CA $70,000–$80,000 + Excellent Benefits | Full-Time, On-SitePlan2Placement is excited to be working with a successful and growing client in Van Nuys, CA, to hire adedicated Executive Assistant. This role is an excellent opportunity for someone who thrives in a professional office setting, enjoys variety in their day, and takes pride in supporting both leadership and clients.About the Role The Executive Assistant will serve as a trusted partner to the firm’s leadership team, ensuring seamless day-to-day operations. This position combines executive support, client service, and office management responsibilities—all while maintaining a polished and welcoming office environment.Key ResponsibilitiesExecutive *****Manage Partner calendars, schedule meetings (in-person and virtual), handle correspondence, and assist with timekeeping. Billing & Finance *****Prepare and send invoices, process payments, track accounts receivable, and generate client statements. Client & Vendor *****Greet clients and visitors, coordinate conference room set-ups, and act as the first point of contact for vendors and service providers. *****Professionally answer and direct calls, draft emails, and correspond with clients and tax agencies as needed. Document & Records *****Prepare and distribute documents through DocuSign, maintain client files, and ensure accurate tracking of tax returns and related materials. Office *****Order supplies, organize food for events/meetings, and assist with team celebrations and office activities. Team *****Anticipate leadership needs, assist colleagues when possible, and contribute to a positive and supportive work environment.What You’ll Bring Prior experience as an Executive Assistant or in a similar administrative role. Excellent communication, organizational, and multitasking skills. Professional presence and ability to represent the firm with clients and partners. Proficiency with Microsoft Office; familiarity with accounting or tax software is a plus. A proactive mindset with strong attention to detail and follow-through.

Created: 2025-09-25