Assistant to Firm Administrator

Adams & Martin Group is seeking a proactive and detail-orientedAssistant to the Law Firm Administratorto support the smooth operation of our office. This role is ideal for someone who thrives in a collaborative environment, communicates effectively, and takes initiative to solve problems and complete tasks with minimal supervision. This is a Temp to Hire opportunity for someone who can work in-office in Santa Ana, CA.Key ***** Open and set up new case files accurately and efficiently File legal and administrative documents both physically and electronically Maintain and update spreadsheets and internal tracking systems Assist with general office tasks and administrative projects as needed Collaborate with attorneys, staff, and vendors to support office operations Communicate clearly and professionally across all levels of the organization Identify opportunities to improve processes and take initiative to implement solutions Support the Administrator with scheduling, reporting, and other duties as assigned ***** Strong written and verbal communication skills High level of initiative and problem-solving ability Proficiency in Microsoft Office Suite (Excel, Word, Outlook) Ability to multitask and manage time effectively in a fast-paced environment Comfortable working independently and as part of a team Prior experience in a legal or professional services setting preferred High School Diploma or equivalent required; additional education or certifications a plus Ideal Candidate ***** Reliable and organized Flexible and willing to take on a variety of tasks Positive attitude and team-oriented mindset Discreet and professional when handling confidential informationAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporatedLos Angeles county, to the extent our customersrequirea background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Created: 2025-09-25