Executive Assistant

HumCap’s client, a leading managed service organization, is searching for an Executive Administrative Assistant. This fast-paced and high-visibility role enables the executive team to operate effectively. This position will be onsite in Southlake, Texas and will report to the Director of Strategy and Finance with dotted lines to the CEO and CFO. About the Business HumCap’s client focuses on strategic acquisitions of clinics across the US. The company provides back-office support (IT, HR, finance, etc.) for these clinics so the physicians can focus on clinical care for their patients.Position Overview The Executive Administrative Assistant position represents the opportunity to partner with a world-class team of energetic and high achieving team members including the CEO, CFO, COO, and other executives as needs arise.What You’ll Do Arrange complex travel coordination for the executive leadership team, with a primary focus on the CEO, CFO, and COO. This involves anticipating needs and creating seamless, proactive itineraries that maximize productivity and minimize friction. Facilitate critical communication by acting as a liaison between executives and key internal and external stakeholders, ensuring timely and effective information flow to maintain strong relationships. Curate and synthesize professional documents by drafting, proofreading, and formatting communications, reports, and presentations. This ensures all materials are clear, concise, and align with the executives strategic vision. Manage executive calendars, proactively coordinating meetings across multiple time zones. This includes ensuring key recurring touchpoints are maintained and rescheduled as needed to protect executive focus. Plan for and proactively communicate and manage all contingencies. Drive the planning and execution of key leadership meetings and events, including quarterly Senior Leadership Team meetings, monthly Strategic Operations meetings, and clinical practice visits. Responsibilities include agenda setting, logistics, budgeting, and documentation to ensure outcomes are met. Oversee and administer executive team expense reports, navigating strict processes to ensure accuracy and compliance. Collaborate with the events and communications associate on event planning and execution throughout the year. Host business partners, physicians, and board members during corporate site visits. Manage and maintain critical corporate resources, including calendars, distribution lists, and rosters, ensuring data integrity and accessibility for the entire organization. Spearhead all office administration, acting as the primary liaison for vendors, building management, and service providers. This includes optimizing office operations, maintaining an organized and welcoming environment, and proactively managing supply inventories. Proactively oversee corporate expenses by meticulously tracking and managing vendor invoices and recurring costs to ensure financial accountability. Champion team engagement and morale by planning and executing monthly team luncheons, events, and other celebratory activities. This includes managing all logistics, communications, and vendor coordination. Anticipate and address ad-hoc needs with a proactive and problem-solving mindset, demonstrating a high degree of flexibility and ownership in handling unexpected challenges.Why You’ll Love Working Here You’ll play a crucial role in supporting the key decision-makers including the executive team, Board of Directors, and physicians. Join a company relentlessly committed to its patients and affiliate practices that combines the best of mission-driven orientation with innovation, and offering the opportunity to help deliver growth objectives. You’ll be surrounded by extraordinary colleagues who care deeply about their work and collaborate to create a whole that is greater than the sum of its parts.Our Core Values Relentless Commitment Embracing Legacy Continuous Improvement Exude Compassion in All We DoWhat You’ll Bring Extreme Ownership: The ability to be assigned a task and be industrious to carry through to completion amidst ambiguity. White-Glove Communication & Service: Ability to consult with executive team members, physician leaders, employees, and external parties with the utmost degree of care and accommodation. Discretion: With executive-level access, you will be required to exercise a high degree of discretion as to when and when not to relay certain information. Exacting Execution: Highly detail-oriented with a devotion to the fine print. Proactive: The ability to connect the dots between workstreams and extrapolate the ethos of the initiative/effort. Always “advancing the ball” to reduce the need for multiple confirmations and check-ins. Problem Solving: Ability to think through and identify the root cause of a problem, delay, or obstacle. Once identified, the ability to quickly synthesize to key stakeholders and collaborate on the solution (i.e., leading with an answer v. just the problem). Flexible: Comfortable reacting to changing and evolving circumstances. Avoidance of becoming overwhelmed when things do not go as planned. Fun & Energetic: A positive attitude with a dynamic energy to welcome all who work with the company! Tech-Enabled: Extensive familiarity with Microsoft products, Zoom, , etc.Key Competencies An individual should demonstrate the following competencies to successfully perform the essential functions of this position:Ethics/Values/Integrity: Is honest, transparent, and trustworthy; strong character; maintains high standards of moral and ethical conduct; takes pride in work, with an ownership attitude. Energy/Drive: High energy and passion for delivering results in a fast-paced, constantly changing, high growth environment; proactive, strong self-starter with a sense of urgency; strong desire to achieve, high dedication. Resourceful/Initiative: Passionately finds ways over, around, or through barriers to success. Achieves results despite a lack of resources; goes beyond the call of duty; rolls up sleeves with a collaborative style, shows a strong bias for action and is a results-oriented “doer”. Intelligence: Ability to acquire understanding & absorb information rapidly; a quick study; street smart, curious; independent thinker and decision maker. Analysis and Problem Solving: Solves difficult problems through careful and systematic evaluation of information, alternatives, and consequences. Considers many sources of information and evaluates the information for the best possible courses of action and carefully deliberates before a final decision is made. Team Player: Down to earth personality, with a consultative style to positively influence the business, with a positive can-do attitude.Benefits Medical, Dental, & Vision Insurance Life/AD&D and Long-Term Disability Annual Bonus 401K matching 15 days of PTO

Created: 2025-09-25