Office Administrator

OverviewWe are seeking a dependable and detail-oriented Office Administrator to provide a wide range of administrative and office support services for our office in Brooklyn. This role is responsible for ensuring the smooth day-to-day operation of the office by managing administrative tasks. The Office Administrator will also act as a central point of contact, providing support to staff and leadership with projects, marketing, and operational support. The ideal candidate is highly organized, proactive, and adaptable, with strong communication skills and the ability to work independently in a fast-paced environment.Base pay range$30.00/yr - $35.00/yrSalary Range: $30 - $35/hourDutiesManage daily office operations, including mail, deliveries, office supplies, equipment maintenance, and overall office organizationGreet and assist visitors, answer phones, and manage emails, creating a welcoming and professional office environmentCoordinate meetings, appointments, travel arrangements, and office events, including client hospitality and logisticsAssist with onboarding and orientation of new staff, including workstation setup and provision of necessary suppliesProvide administrative support to project teams, including preparation, formatting, proofreading, and control of documents, proposals, letters, and presentationsSupport marketing and proposal preparation in coordination with the marketing teamMaintain and organize files, spreadsheets, expense reports, credit card statements, and other important recordsContribute to the development and maintenance of the annual office overhead budgetProvide occasional project-related support, including billable administrative tasks, deliveries of field equipment or supplies, and assistance with tight deadlinesAdapt to changing priorities, handle multiple tasks simultaneously, and resolve issues independently as they ariseMaintain a high level of accuracy and attention to detail in all tasks, ensuring professional standards are metUtilize Microsoft Office and other office software applications effectively to complete tasks efficientlyRequirementsProficient in Microsoft Word, PowerPoint, and Excel; ability to learn new softwareMinimum of 2 years of experience in a similar or related administrative roleStrong organizational and prioritization skills; able to work independently with minimal supervisionExcellent communication skills, both written and verbalStrong interpersonal skills and ability to interact effectively with managers, staff, and clientsHigh attention to detail, proofreading, and accuracyFlexibility to adapt to changing priorities and manage multiple tasks simultaneouslyBachelor's degree in business management or equivalent experience preferredPart-time: minimum 20 hours per week (potential to increase as office grows)BenefitsFlexible Work ScheduleHealth/Dental Insurance401k Plan with Employer MatchShort & Long Term DisabilityProfit SharingPaid Time OffLeadership Development ProgramFitness ReimbursementTuition ReimbursementReferral Bonus ProgramWellness ProgramTeam Building EventsCommunity Service EventsWe found this posting on the company page. If you are viewing this as part of a broader feed, please note that the job posting may be updated without notice. #J-18808-Ljbffr

Created: 2025-09-25