Executive Assistant

We’re on the hunt for a sharp, proactive, and polished Executive Assistant to support our client's President. This isn’t just about keeping a calendar, it’s about being the right-hand partner who keeps everything running smoothly, from high-profile meetings to major events.If you thrive in a fast-paced environment, love being two steps ahead, and can balance professionalism with warmth, this could be the perfect fit.What You’ll Be Doing Make sure the President is fully prepped for meetings, gathering documents, managing logistics, and anticipating needs. Prioritize tasks and redirect matters to the right people, while keeping the President focused on what’s most important. Keep the calendar airtight, juggling internal and external commitments while protecting valuable time. Attend key meetings, take notes, and draft concise recaps. Tackle special projects, presentations, reports, and creative deliverables. Support other leaders when needed. Schedule and coordinate board meetings. Take minutes, track follow-ups, and keep communication clear. Partner with the President and leadership team on high-level initiatives, including relationship management and strategic projects. Help bring signature events to life, handling logistics, volunteer coordination, and on-site support. Support staff appreciation initiatives and employee engagement activities. Jump in on fun extras like team meals, internal celebrations, and culture-building events. Track and manage credentialing and compliance documents. Handle schedules, renewals, and fee payments to keep operations seamless. Coordinate with partners and external organizations on donations, collaborations, and special projects. Oversee office needs, from supply orders to event set-ups. Ensure meeting spaces are always guest-ready (lights on, tech working, and materials printed). Support staff, interns, and volunteers with scheduling and organization.What We’re Looking For At least 3 years of experience supporting senior executives (C-level or equivalent). A natural communicator with excellent diction, writing skills, and presence. Detail-obsessed, whether it’s double-checking schedules or making sure the projector works before a meeting. A proactive problem-solver who thrives on being prepared.*This job description has been adjusted by our agency for confidentiality purposes and does not include all details of the client’s role. A complete and official job description will be provided during the interview process.

Created: 2025-09-25