Administrative Assistant

We are seeking a highly motivatedAdministrative Assistantto support the CEO and a team of seven. This role is ideal for someone with a "can-do" attitude who is eager to contribute across all areas of the organization and grow with us long-term. Key Responsibilities Manage daily office operations with minimal supervision Handle phones, emails, mail, office supplies, and deliveries Support union members with applications, dues, and general inquiries Perform accurate data entry and maintain organized records Prepare weekly and monthly reports using Microsoft Excel Reconcile petty cash and assist with basic accounting tasks Facilitate onboarding for new members Maintain a clean and organized office environment Coordinate Zoom meetings and manage basic tech setup Assist with semi-annual and annual projects (e.g., dues calculations, communications) Support occasional travel planning for conferences (held every 4 years)Preferred Qualifications Strong multitasking and time management skills Excellent communication and interpersonal abilities Professional demeanor; comfortable interacting with executives Advanced proficiency in Microsoft Office Suite; tech-savvy Self-sufficient and comfortable working independently Experience with ADP or payroll systems (a plus) Familiarity with shared drives and basic tech troubleshootingAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporatedLos Angeles county, to the extent our customersrequirea background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Created: 2025-09-25