Youth & Government Program Director, Conference and ...

POSITION SUMMARYThis position reports directly to the Associate Executive Director. The Program Director, Conference and Event Operations will lead the negotiation of all venues: hotels, convention centers, camps, catering, AV/WiFi & transportation. Responsibilities include the development and implementation of a rooming system used for overnight stays, oversee the volunteer logistics and support teams, and responsible for working in conjunction with the AED and with all program and volunteer program staff. Additionally, the Program Director will be responsible for the Y&G trailer, its movement and all inventoried assets kept in the trailer. This position will work with the Executive Director, AED, and Los Angeles YMCA Risk Management Department with regards to safety and risk for all conferences. This position will also work closely with the ED regarding any logistical tasks involved with moving or acquiring storage space. MINIMUM QUALIFICATIONS AGE: 21 years or older EDUCATION: Bachelor’s degree in business, recreation management (preferred) RELATED EXPERIENCE: Minimum of five (5) years of management experience (YMCA Program Director, preferred) SPECIALIZED SKILLS: Knowledge and demonstrated competence in implementing best practices in program area, management, volunteer and staff development, program operations and financial development; strong written and oral communication skills LICENSES & CERTIFICATIONS: Multi-Team or Branch Leader Certification (preferred) and must become a certified Y-driver, able to operate large vehicle rental WORK ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS You must have the physical, visual, and auditory ability to perform the essential functions of the job with or without reasonable accommodations. Serving Sacramento and Los Angeles Area ESSENTIAL FUNCTIONS Review contracts and prepare them for Executive Director and Legal & Chief Operating Officer for final signature Calendar out all payments Negotiate and secure in collaboration with the AED and ED: Venues for all conferences and meetings All in conference transportation: shuttle buses, airport AV & WiFi contracts Catering contracts Collaborate with Programming & Venue staff regarding program room setup needs & implementation Create logistics plan for every event in collaboration with program staff. Create a hotel/camp/barrack rooming system & procedures for all conferences with overnight In charge of the volunteer logistics team at conferences, create and distribute logistics matrix with all essential supplies, space setup & AV for all spaces, and be able to troubleshoot & quickly come up with solutions. Become the CA Y Y&G Safety Work with the ED, AED, & LA-Y's association's risk team to collaborate & update, coordinate & implement Y&G's Safety & Emergency Plans. Actively and continuously strategize plans to reduce program expenses. This can be accomplished by building partnerships and relationships with different organizations that offer reduced, discounted, or no charge services. Manage growth in the number of volunteers and the number of volunteer opportunities available within the support program areas: Safety & Wellness, First Aid, IT, & Production Services. Serves as a member of YMCA management and supports the overall objectives of the YMCA Attend staff meetings and trainings as needed Uphold YMCA policies for safety, supervision, mandated reporting and risk Demonstrate the Six Pillars of Character (Trustworthiness, Citizenship, Respect, Responsibility, Caring, and Fairness) as well as the YMCA Core Values of caring, respect, honesty and responsibility in all dealings with members, guests, volunteers and fellow staff. Demonstrate competencies in and willingness to develop in the Cause Driven Leadership areas of mission advancement, collaboration, operational effectiveness and personal growth. All other duties as assigned by your supervisor. ADDITIONS As part of the Cal Y Y&G Team, help to revive the full circle Spirit of Philanthropy, not only by volunteering, but giving others the opportunity to give a gift financially. Participate in the Future Leaders Campaign by recruiting # campaigners to raise funds for Y&G. Liaison between Future Leaders Campaign and Youth Leadership Represent Cal Y&G Program nationally through the Youth and Government Program Alliance as a member RE: 8, Liaise with local, state and federal law enforcement agencies on integrated safety Oversee, recruit for, and ensure training occurs for volunteer Safety & Wellness teams, First Aid, IT, & Production Services. Act as liaison between assigned statewide delegate leadership, Lead Volunteers and AED, CALY team. What's in it for you? Healthcare for you & your family: Comprehensive Medical, Dental, and Vision insurance plans to keep you and your family covered. Take time away from work: Enjoy 10 Paid Holidays including 2 Flexible Floating Holiday Vacation Days and paid vacation time to get away and relax. Free Access to All 27 Greater LA Branches: Dive into fun and fitness anytime, anywhere across our vibrant community of facilities. Give Your Kids the Best! Enjoy free before and after school child care at select locations for your little ones, along with complimentary sports and youth classes - some limitations apply. Celebrate Your Health & Well-being: Paid day off annually dedicated to your wellness and paid sick leave. Get Active & Creative with the Whole Family: 20% discount on LA Y programs and various activities. Adventure Awaits: 25% discount on day camps for your kids. Plan for the Future: Y Retirement Fund contribution (upon eligibility) and access to the Y Retirement 403(b) Savings Plan. Lifelong Learning: Paid training, leadership development opportunities, and tuition assistance. Financial Wellness Matters: Access to Rize Credit Union and discount programs (PerkSpot). That's Not All: Additional perks awaiting you! Ready to embark on this adventure with us? Apply now and join the YMCA for a day filled with growth and joyful participation. #J-18808-Ljbffr

Created: 2025-09-26