Office Administrator/Receptionist

Selected as the Top Workplace in Philadelphia for the past 16 years and headquartered in Montgomeryville, PA, MSS has an excellent full-time opportunity for a professional Office Administrator/Receptionist. The primary purpose of this role is to operate a multi-position telephone, greet and direct visitors, and to assist with office projects.Check below to see if you have what is needed for this opportunity, and if so, make an application asap.*Essential functions and responsibilities of the Receptionist & Office Assistant include:** Serve as the first point of contact: greet visitors, answer/direct incoming calls, and provide professional, customer-focused support.* Provide general administrative support, including mail management, office operations, and assistance with leadership projects.* Manage shipping and mail functions: oversee UPS Worldship account, troubleshoot claims, coordinate pick-ups, and handle incoming/outgoing USPS and vendor orders.* Maintain office and breakroom supplies across buildings* Coordinate with Procurement on inventory needs and basic facilities tasks.* Support cross-departmental projects as needed (e.g., HR new hire kits, Sales business review materials).* Monitor and coordinate vendor relationships (UPS, Staples, Quench, vending, pest control, coffee/water systems) and assist with facilities requests.* Provide seasonal support for trade shows: pack/ship materials, track giveaways, and coordinate with each division.* Assist with supply fulfillment and inventory for Relo (monthly technician orders) and PI (apparel/uniform tracking, shipping, and distribution).* Support Leadership on various tasks/projects on an as needed basis.*Qualifications:** High school diploma required.* Ability to work Monday to Friday during core business hours.*Experience:** Three-four years of reception and office administrative experience preferred*Skills:** Strong computer literacy, specifically with Microsoft Office products.* Excellent oral and written communication skills* Strong organizational skills* Excellent interpersonal skills* Multi-line phone experience preferred*What We Offer:** Time and a half for overtime!* Eligible for RAISES, profit-sharing BONUS, and year-end BONUS.* Advancement opportunities.* Referral BONUS program - Once hired, refer a friend for an opportunity to earn a bonus!* Employee FIRST work environment. We have been voted a Philadelphia top workplace for 13 consecutive years.*Additional Benefits:** Medical, Prescription, Vision, and Dental.* Paid time off.* Holiday pay.* 401(k) with a company match - Traditional and Roth options.* FREE financial advisor.* FREE $50,000 term life and AD&D insurances.* FREE short-term and long-term disability benefits.* Flexible Savings Accounts.* Tuition Reimbursement* Suite at Wells Fargo Center for Flyers games, Sixers games, and concerts.* Company sponsored events - see our company's career page for details (MSS:*MSS, Inc. is a family-owned business that has delivered personalized moving-related services to the relocation marketplace since 1978. With centralized operations in Montgomeryville, PA, MSS comprises three distinct divisions: Relocation Support Services, Precision Crating Services, and Pure Install Solutions.MSS Relocation: Partners with moving companies to provide crating and technical services to household items like appliances, TVs, complex furniture, and exercise equipment for safe transit and restored comfort to those relocating.Pure Install: Delivers customizable assembly, installation, repair, and maintenance services for healthcare, hospitality, retail, commercial, and residential needs.Precision Crating: Offers crating and packaging solutions to a wide variety of industries for safe transportation of items like machinery, artifacts, helicopters, medical equipment, and movie props.MSS is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, sexual orientation, gender identity, age, physical or mental disability, veteran status, marital status, genetic information or any other legally recognized protected basis.MSS is not offering visa sponsorship for this position. Additionally, a background check is required.Work Location: In person

Created: 2025-09-26