Office Manager

Our client, a dynamic and fast-growing company headquartered in Santa Monica, is seeking a highly organized and proactive Office Manager / Executive Assistant to join their team. This is a unique opportunity to support senior leadership while overseeing the day-to-day operations of a busy office. The ideal candidate is someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and brings a balance of professionalism, adaptability, and problem-solving skills. This role requires being onsite five days a week in the Santa Monica office. Key Responsibilities Executive Support Provide administrative support to executives, including calendar management, travel coordination, expenses, and meeting preparation. Draft correspondence and act as a liaison between leadership and stakeholders. Anticipate executive needs and ensure workflows are efficient. Office Management Oversee daily office operations, ensuring a productive and collaborative environment. Partner with building management and vendors to maintain office functionality. Manage office supplies, equipment, and facility needs. Coordinate office lunches, events, and company-wide initiatives. Support new hire onboarding in collaboration with IT. Maintain systems, policies, and processes that streamline operations. Operational Excellence Support People Operations with onboarding, offboarding, and employee engagement initiatives. Identify opportunities for process improvements and implement solutions. Collaborate across departments to ensure smooth communication flow. Qualifications 4+ years of experience in office management, executive assistance, or administrative leadership, ideally within a high-growth environment. Bachelor’s degree preferred; high school diploma or equivalent required. Strong organizational, communication, and time-management skills. Proficiency with modern productivity tools (Google Workspace, Slack, Zoom, expense platforms, etc.). Ability to prioritize and manage competing deadlines in a fast-paced environment. Attributes Proactive and resourceful with a solutions-driven mindset. Detail-oriented with a focus on operational excellence. Collaborative team player, comfortable working independently when needed.

Created: 2025-09-26