Entry Level Construction Administrator

Job Title: Construction Administrator - Entry Level Great opportunity to grow your career! If you are highly organized and ready for a great next step, please apply directly or email your resume to *darwoodard@* Job Description * We are seeking a Construction Administrator to join our team. * The ideal candidate will be a highly organized, detail-oriented professional who can effectively manage and coordinate administrative tasks to support our construction projects from inception to completion. * This role is crucial for ensuring the smooth operation of our projects and maintaining clear communication among all project managers and project executives. Responsibilities * Manage and maintain project-related documents under the supervision of Project Manager and Project Executives, ensuring all documents are up-to-date, properly filed, and easily accessible. * Serve as the supplemental point of contact for project teams by scheduling meetings, preparing meeting minutes, and facilitating the flow of information. * Develop invitation lists from in-house database, create project descriptions from postings and drawings, distribute invitations to subcontractors, make follow-up calls, and track subcontractor bid invitations. * Receive and organize incoming subcontractor bids for Project Manager review. * Provide general administrative support to the office team, including ordering drawings, scheduling, correspondence, and data entry. Essential Skills * Construction * Project coordination * Project administration * Microsoft Office Suite (Word, Excel, Outlook) * Data entry Additional Skills & Qualifications * Office environment experience required; construction industry experience is a plus. * Excellent organizational and time management skills with the ability to prioritize multiple tasks and meet tight deadlines. * Meticulous attention to detail in document management, financial tracking, and contract administration. * Strong verbal and written communication skills for effective interaction with diverse teams. * A high school diploma or equivalent is required; business administration or a related field is a plus. Work Environment * This position is based in an office environment located in Pittsford, New York. * The role requires standard office hours and involves working closely with project managers and executives to facilitate construction projects. Pay and Benefits The pay range for this position is $40000.00 - $43000.00/yr. Equal Opportunity Employer We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Workplace Type This is a fully onsite position in Pittsford,NY. Application Deadline This position is anticipated to close on Oct 2, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@ for other accommodation options.

Created: 2025-09-27