IGNITE Administrative Assistant

Department The IGNITE FSU program within the Division of Research seeks to fill the IGNITE Administrative Assistant position. IGNITE FSU is an early-stage technology startup incubator program focused on supporting life sciences, engineering, and biotechnology ventures. Located at IGNITE Tallahassee in Innovation Park, IGNITE works with entrepreneurs, researchers, and scientists to spur economic growth in Leon County by providing critical resources such as mentorship, specialized facilities, and education/training to increase the likelihood of success of its client companies. Funded by the NSF Accelerating Research Translation (ART) grant, IGNITE aims to strengthen the translational research infrastructure and culture at FSU and the broader Tallahassee community through the development and coordination of programs that improve entrepreneurial outcomes for science-based ventures. Responsibilities The IGNITE Administrative Assistant will support administrative and operational functions within IGNITE FSU. Under the supervision of the IGNITE Program Coordinator, the position will gain exposure to client interaction, facilities management, professional services development, and entrepreneur support organizations. This position will also assist with event set-up, special projects, and other operational tasks that support the purpose and mission of the IGNITE program. Responsibilities of the IGNITE Administrative Assistant include: * Provide service at the front desk of the IGNITE Tallahassee incubator, greeting clients, community members, and guests. * Prepare and complete daily tasks according to checklist and special assignments by a program coordinator in a professional and timely fashion such as making coffee, switching on/off shared TVs, sanitization of common amenities, updating client directory, and more. * Manages reservations of shared conference room spaces, sets up room configurations, and books rooms at the request of program management and clients. * Processing incoming mail and notifying clients when packages arrive. * Other administrative and operational duties as assigned. Qualifications * Current Florida State University student with a minimum GPA of 3.0. Must be entering second year undergraduate or higher. * Proficient in Microsoft Outlook, Word, and Excel * Professional communication skills (verbal, phone, and email) with a customer service attitude * Ability to adhere to standards of professional conduct and etiquette Preferred Qualifications * Experience working in an office or hospitality setting * High level of detail and strong work ethic * Aptitude for independent problem-solving Contact Info Cassidy Cooksey at Anticipated Salary Range This position has a starting compensation of $14 an hour with additional compensation considered for relevant experience and education. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Created: 2025-09-27