Payroll specialist

The Payroll Specialist is responsible for the accurate and timely processing of weekly payroll for 150+ employees. This role ensures compliance with all applicable state and federal regulations, handles payroll reporting, and supports the HR and accounting teams with various payroll-related functions and other duties as needed. Key Responsibilities: Process weekly, multi-state payroll for 150+ employees. Import/export timesheet data using Excel, verify timesheets, reconcile payroll data, and ensure proper approvals are in place. Manage wage garnishments, benefits deductions, and tax withholdings. Process payroll tax deposits to the IRS. Prepare and submit various payroll reports, including quarterly and annual reports (940/941/RT-6, etc.) to Federal and State authorities and provide summaries to management. Respond to employee payroll inquiries in a timely and professional manner. Maintain payroll records in accordance with company policies and legal requirements. Coordinate with HR and accounting departments for new hires, terminations, and payroll adjustments. Assist with year-end tasks, including W-2s and audits, and other accounting related duties as needed. Qualifications: 3+ years of payroll processing experience, ideally with high-volume weekly payroll. Working knowledge of federal and state payroll laws and regulations. Experience with payroll and other accounting systems (e.g., ADP, Paychex, Quickbooks, Sage, etc.). Strong Excel and data entry skills; including the ability to perform XLOOKUP, VLOOKUP, SUMIF and other formulas. Strong attention to detail is essential. Excellent organizational and communication skills. Ability to maintain confidentiality and handle sensitive payroll information. Preferred: Experience processing payroll for hourly and salaried employees. Multi-state payroll processing experience. Prior experience in a mid-sized company or multi-departmental environment. PAY DOE $27 to $31 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Created: 2025-09-27