Administrative Assistant

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office.MINISTERIAL DUTIESThese responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.Agree with, and abide by, FCA's Christian Community Statement.Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA.Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others.Connect to and participate in a local church through worship and weekly involvement.Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.POSITION RESPONSIBILITIESResponsible for appointments/meetings with staff, ministry partners, vendors, etc.Handles travel arrangements for assigned staff.Receives and screens telephone calls and emails for area office.Retrieves, opens, and distributes office mail.Plans, organizes, and completes assigned work in a timely manner.Manages development of resources and meets deadlines of assigned projects.Coordinates donor ministry events, banquets, staff meetings, etc.Job Summary: We are seeking a highly organized, proactive, and adaptable individual to provide administrative and project management support to the Area Director - Williamson County for Fellowship of Christian Athletics. This role is essential in helping the director manage day-to-day operations, coordinate key initiatives, and ensure the smooth execution of ministry projects and activities.Key responsibilities: Project ManagementCoordinate and manage projects, ensuring timelines and deliverables are metLead the creation of project plans and serve as project manager as they unfold by tracking projects and maintaining documentation. Consistently communicate with internal and external teams ensuring that the full group is informed of project status and potential risks with impact sizedWhen risks are identified provide possible solutions Administrative SupportMaintain organized digital filing systems (email, projects, marketing collateral, etc)Process expense reports, invoices, and basic financial tracking as neededProvide calendar support on an ongoing basisResponsible for meeting coordination, agenda setting, and all follow up as neededCommunication and Coordination Assist with email communication, newsletters, and donor/supporter updatesHelp coordinate events, retreats, or outreach programs with attention to detailQualifications: Applicable experience, preferably in a prior ministry roleIncredible attention to detail with a bias for action when necessaryExtremely strong written and verbal communication skills with an ability to tailor communication to the individual receiving itProven ability to draft and execute project plans within matrixed organizations meeting predetermined goals

Created: 2025-09-27