Executive Secretaries and Administrative Assistants

Job Title: Administrative Assistant Employment Type: Contract Work Hours: 40 hrs./week Work site: 100% Onsite Location: 223 Store Hill Rd. Old Westbury, NY Job Duration: 4 Months Closing: 08/11/2025. #CB Duties: The Temporary Office Assistant will provide short-term administrative support to the SUNY Old Westbury Educational Opportunity Program (EOP) while the department transitions to a permanent administrative hire. This role ensures the smooth day-to-day operation of the office by assisting staff, supporting students, and handling basic clerical tasks. Serve as the first point of contact for visitors, students, and callers to the EOP office. Answer phones, respond to general emails, and direct inquiries to the appropriate staff member. Provide basic support to students, including answering questions about office hours, deadlines, and available resources. Schedule appointments and maintain staff calendars as needed. Assist in maintaining office organization, including filing documents and updating student records in EOP databases. Support preparation of simple communications and materials, such as emails, flyers, or handouts for students. Assist with logistical tasks for workshops and small events, such as setting up spaces and preparing sign-in sheets or materials. Monitor office supplies and notify staff when replenishment is needed. Maintain confidentiality of student records and sensitive information in accordance with campus policies. Perform other basic administrative duties as assigned to support the smooth operation of the office. Qualifications: Previous experience in an office, administrative, or customer service role preferred. Strong organizational skills and attention to detail. Ability to communicate clearly and professionally with students, staff, and campus partners. Comfortable using basic computer applications (Microsoft Office, email, and databases). Ability to maintain confidentiality and handle sensitive information appropria Misc. Information: Work Schedule: Monday to Friday, 8:30 am - 5:00 pm. Parking: Parking sticker must be purchased at a cost of $16.00. Public Transportation: Accessible via LIRR to Hicksville and Campus Shuttle to campus buildings. Bus transportation to campus main gate with a shuttle to bring you to campus buildings. Training: Training will be provided. Interview will be conducted in-person or online based on the availability. The Nexus Staff Difference: Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us. We offer weekly payments via ACH (Automated Clearing House). Serving as Prime Vendors to New York State and New York City for over 10 years.

Created: 2025-09-27