Scheduling Coordinator - Ortho Institute

Employment Type: Full time Shift: 12 Hour Day Shift Description: Job Requirements: * Coordinates process for scheduling of elective surgical and procedure appointments. * Works directly with physician(s) to schedule all surgical procedures and surgeries as requested. * Review surgical orders and prepares preoperative paperwork as ordered by physician(s). * Set surgery dates with patients that fit within doctor's schedule, Prepare information for patient and obtain Patient signatures. * Communicates with patients and their families to provide detailed instructions, directions and resources available. * Ensures all preoperative testing are ordered and completed timely while functioning with minimal supervision. * Complete appropriate insurance authorizations including writing predetermination and appeal letters to various insurance Companies as needed. * Coordinates surgery scheduling with OR, EP Lab, IVR, Respiratory, X-ray Departments, Centralized Scheduling and Admitting as ordered by physician(s). * Communicates special equipment, instrument and supply requests to OR Nurse Manager and Medical Device Representatives. * Considers instrument and equipment limitations of department when scheduling elective surgeries. * Allows adequate time for each procedure according to physician's request. * Attempts to schedule similar types of cases on the same day to increase productivity. * Verifies patient's names, procedures, surgeons and times with Admitting Office for hospital transfer. * Ensures all transfer orders are received and completed timely. * Ensures patient medical records including Imaging discs are transferred with the patient. * Communicates all changes of schedule to appropriate departments in a timely fashion. Experience & Skills: * Two (2) to three (3) years of Surgery office scheduling or clerical experience is required. * Medical terminology knowledge required. * Advanced computer skills and experience with computerized scheduling system required. * Good written and verbal communication skills necessary. Education: * High school diploma or equivalent required. * Medical Assistant or LPN preferred Licensure/Certification: Certified / Registered Medical Assistant or LPN preferred Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Created: 2025-09-27