Administrative Assistant I (25-26)

Non Instructional/Support Services - Position - Other Job Number 4600315764 Start Date Open Date 09/24/2025 Closing Date 10/24/2025 General Definition of WorkThe administrative assistant I, under close supervision, performs clerical level work with minimal decision-making discretion providing administrative office support work for the assigned administrator while conducting day-to-day office administration. This position performs a wide variety of office, administrative, and support duties. Employee performs administrative support work to carry out Board of Education policies and procedures under the direction of the assigned administrator.QualificationsTo perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Job Codes Administrative Assistant I (JC 4558 - 10 month)Administrative Assistant I (JC 4557 - 12 month)Salary/StatusPay Grade NC 08/Full-time, 10 or 12 months Reports ToAssigned AdministratorPlace of WorkThe normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.Essential FunctionsAdhere to all state, federal, and local laws, policies, and proceduresServe as an assistant to assigned administrator or department/schoolCoordinate special programs/projects in support of department/school activitiesMaintain calendars and schedule meetings between internal and external stakeholdersPrepare agendas, reports, correspondence, and memorandumsRespond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalismSupport stakeholders in person, via phone, and emailOpen, sort, and distribute incoming mailAssist in monitoring expenditures; prepare documentation as requestedMaintain inventory of office supplies, technology and furnitureMaintain and update records, files, and forms in all formatsComplete local, state, or federal surveys and report accurately and promptlyParticipate in professional development workshopsCreate an inclusive environment with positive communication/public relationsPerform related work as assigned or requiredKnowledge, Skills, AbilitiesKnowledge of principles and practices of public schoolsKnowledge of required records preparation and maintenanceKnowledge of county and school board policies, procedures, and standards regarding school systemsKnowledge of accounts payable policies, practices and proceduresKnowledge of routine accounting principlesAbility to maintain professional and emotional control under stressAbility to reflect appropriate response to situations, while maintaining a professional and personal demeanorAbility to learn and use specialized tools, equipment or software related to business needsAbility to implement local, state, and federal rules, guidelines, and procedures into daily business operationsAbility to communicate effectivelyAbility to monitor a budgetAbility to reason, make judgments, and maintain effective working relationshipsAbility to employ positive communication skills in all settings/mediumsAbility to problem-solve utilizing sound judgmentAbility to maintain confidentiality regarding school system businessAbility to take initiative, work independently, and exercise sound judgementDemonstrated ability to work effectively in a deadline-driven, rapidly changing team environmentEducation and ExperienceHigh School diploma or equivalent requiredClerical or administrative office support experience preferredEquivalent combination of education and experienceSpecial RequirementsPossess and maintain a valid Driver's License or ability to provide own transportationTravel to school district buildings and professional meetingsPhysical Requirements/Working ConditionsWork requires the occasional exertion of up to ten pounds of forceWork regularly requires the exchange of accurate and detailed information through oral and written communicationConstantly operates a computer and other office business equipmentAbility to remain in stationary position for required meetings/workAbility to move to other work locationsVisual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activitiesHearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communicationsWork requires preparing and analyzing written or computer data, operating standard office equipment, and use of advanced technologyWork occasionally requires exposure to outdoor weather conditionsWork is generally in a moderately noisy location (e.g., business office, light traffic)Requires the ability to deal with people beyond giving and receiving instructionsMust be adaptable to performing under mild to high levels of stressDisclaimerThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job. Job description is sourced from employee interviews, internal documents, representative job descriptions in similar districts, and other state/federal agencies.Charlotte-Mecklenburg Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.# of Jobs 1.00 Term 10 Month Job Attachment View Attachment

Created: 2025-09-28