Office Administrator

? Drive Impact at the Executive Level - Become an Office Administrator at Tri-State Construction, Inc.! ?Position Title: Office AdministratorCompany: Tri-State Construction, Inc.Pay Range: $30/hourIndustry: Residential Construction / RemodelingLocation: Hightstown, New Jersey (Onsite)Job OverviewTri-State Construction, Inc., a family-owned design-build general contractor, is seeking a highly organized, proactive, and resourceful Office Administrator to provide direct support to the CEO and leadership team. This pivotal, executive-level role ensures the smooth functioning of day-to-day operations across administrative support, calendar and travel management, bookkeeping in QuickBooks, project coordination, and internal communications. If you're detail-oriented, thrive in a fast-paced environment, and enjoy keeping operations running behind the scenes, this is your opportunity to make a lasting impact.Who We AreFor nearly 40 years, Tri-State Construction, Inc. has built custom residential homes throughout New Jersey. As a family-owned and operated company, we take pride in our work and the lasting relationships we build with our clients. With a strong commitment to excellence, collaboration, and integrity, we provide a supportive and growth-minded workplace where each team member plays a vital role in our success. Whether we're breaking ground on a dream home or planning our next milestone, we approach each project with unity and purpose.Visit us at ResponsibilitiesManage CEO's calendar, travel, and meeting schedulesHandle internal and external communications; prioritize emails and callsPrepare reports, agendas, and executive presentationsServe as liaison between CEO and clients, vendors, and staffTrack projects, tasks, and deadlines; manage special initiativesMaintain executive-level confidentiality and discretionOrganize company events and coordinate industry-related engagementsProcess purchase orders and subcontractor agreementsPrepare and process checks; maintain accurate financial recordsAssist with bookkeeping duties using QuickBooksProvide general personal assistance to support CEO's productivityQualificationsMinimum 3 years of executive-level administrative experience (construction or real estate industry preferred)Proficiency in QuickBooks, including check processing and basic bookkeepingAdvanced knowledge of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)Excellent communication, organization, and time management skillsProven ability to handle confidential information with professionalismResourceful, self-motivated, and solutions-oriented mindsetBachelor's degree preferred but not requiredBenefitsWeekly Pay CycleInsurance AllowancePaid Time Off (Vacation, Sick, Holidays)Tuition Reimbursement & Paid TrainingPersonal Tool Replacement ProgramTech Package (Smartphone or Tablet)Year-End BonusCompany Events and Annual TripsScheduleFull-Time - Monday to Friday8-hour day shifts (Standard Business Hours)LocationOnsite at our office in Hightstown, New JerseyApplicants must have reliable transportation and the ability to commute daily.Equal Employment OpportunityWe are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.Compliance NoticeA background check will be completed as part of the onboarding process, in compliance with applicable laws.#MGE25

Created: 2025-09-28