Executive Assistant

Job Posting Important Recruitment Information for this vacancy Job Posting closes: October 13, 2025 Required documents uploaded by: October 13, 2025 Agency Information: Kansas State Board of Healing Arts Kansas State Board of Healing Arts (The Kansas State Board of Healing Arts (KSBHA) is a regulatory board overseeing licensing, and regulation for 16 healthcare professions across Kansas. Our core mission centers on safeguarding the public by regulating, educating and discipline of those who practice the healing arts in Kansas. We acknowledge and reward the dedication of our staff by providing opportunities for training, career advancement, fostering a family-friendly workplace environment, promoting work-life balance, and recognizing exceptional service. As an employer in the State of Kansas, we offer a comprehensive range of benefits that significantly contribute to the professional and personal well-being of our team members. If you are seeking a rewarding career opportunity that presents challenges and growth potential, apply today to join our dynamic team! About the Position Who can apply: Anyone Classified/Unclassified Service: Unclassified Full-Time/Part-Time: Full Time Regular/Temporary: Regular Work Schedule: M-F Eligible to Receive Benefits: Yes Veterans' Preference Eligible: Yes Compensation: $20.00 - $25.00/hour* * Salary can vary depending upon education, experience, or qualifications. Employment Benefits Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Employee discounts with the STAR Program Retirement and deferred compensation programs Visit the Employee Benefits page for more information… Position Summary & Responsibilities We are seeking a highly organized and proactive Executive Assistant to deliver comprehensive administrative support to the Executive Director and Operations Manager by enhancing productivity and streamline daily operations. This includes managing correspondence by drafting, editing and distributing emails, letters, or memos with a high degree of professionalism. Prepare detailed reports and agendas to support the Executive Director and Operations Manager's strategic planning and decision-making processes. Work involves anticipating the needs of the Executive Director or Operations Manager, liaising with other departments to gather necessary information, and maintaining an organized office environment to facilitate efficient workflows. This position requires exceptional attention to detail, professionalism, and the ability to handle sensitive information with discretion. This role will work closely with the Executive Director and Operations Manager. Duties include but are not limited to the following: * Efficiently manage, oversee, and maintain Microsoft Outlook calendars for the Executive Director and Operations Manager to facilitate seamless scheduling. * Managing correspondence by drafting, editing and distributing emails, letters, or memos as directed. * Prepare detailed reports, agendas, or research to support the Executive Director and Operations Manager's strategic planning and decision-making processes. * Draft, compile, and prepare detailed and precise meetings minutes for the Executive Director and Operations Manager as requested. * Address and respond to data queries from external parties. This will include answering questions, processing payment and providing requested data via email. * Provides front desk support by answering incoming phone calls and assisting walk-in visitors in a prompt, courteous, and professional manner. Minimum Qualifications * Three years of high-level administrative experience supporting agency executive staff, projects or programs. Education may be substituted for experience as determined relevant by the agency. Recruiter Contact Information Name: Rikki Price Email: Phone: 785-296-8558 Mailing Address: 800 SW Jackson Ave, Lower Level Ste A, Topeka, KS 66612 Job Application Process First Sign in or register as a New User. Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications. Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications. Start your draft job application, upload other required documents, and Submit when it is complete. Manage your draft and submitted applications on the Careers> My Job Applications page. Check your email and My Job Notifications for written communications from the Recruiter. Email - sent to the Preferred email on the My Contact Information page Notifications - view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions" Required Documents for this Application to be Complete Upload these on the Careers - My Job Applications page Resume (Required) Cover Letter (Optional) DD214 (if you are claiming Veteran's Preference) Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents" Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran's Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to , or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Landon State Office Building 900 SW Jackson, Rm 401 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

Created: 2025-09-28