Finance & Operations Manager (St Louis)

About Our Client With 30+ years of experience, our client designs and delivers unforgettable live events and installs world-class A/V systems for theatres, schools, universities, and houses of worship. Their culture is built on trust, respect, and teamworkthey value family, flexibility, and ideas that drive improvement. At our client, every team member plays a vital role, and in return, they offer growth, collaboration, and a workplace that truly values you. Their mission: create experiences so exceptional that clients wouldnt dream of working with anyone else. Position Overview As our Finance & Operations Manager, youll play a pivotal role in keeping the companys financial and operational processes running seamlessly. Youll be the steady hand behind the day-to-day transactions, ensuring accuracy, timeliness, and efficiency, while also supporting leadership with insights that drive growth and profitability. Your responsibilities will span across bookkeeping, payroll, cost tracking, and office management. Youll also work closely with the executive team to develop and implement a new departmental cost analysis system for 2025, enabling us to assess profitability across our three core divisions and strengthen our project performance tracking. Key Responsibilities Accounting & Bookkeeping Process and maintain records for accounts payable (AP), accounts receivable (AR), and payroll (internal and union). Reconcile accounts, maintain the general ledger, and track financial transactions. Create and process purchase orders under the direction of the CFO. Payroll Management Ensure accurate and timely processing of internal and union payroll. Partner with HR and project managers to ensure accurate job costing and labor allocations. Cost Tracking & Analysis Help design and implement a departmental cost analysis system for 2025. Track hours and expenses across departments, comparing results to project proposals. Generate reports with department heads for executive review. Provide insights to improve profitability and project management processes. System Development & Process Improvement Collaborate with leadership to refine systems for tracking performance, costs, and profitability. Recommend proactive solutions that streamline operations and increase efficiency. Administrative Support Oversee day-to-day office operations, including supplies, vendor management, and logistics. Support the executive team with administrative needs to ensure smooth workflows. Qualifications Experience Proven background in office management and/or bookkeeping, ideally in a small business or creative industry. Proficiency in QuickBooks and advanced Excel (or similar tools). Familiarity with payroll processes (union payroll experience a plus). Experience with financial reporting or cost analysis is highly desirable. Skills & Attributes Natural leadership with the ability to influence and set the tone by example. Strong integrity, guided by honesty and transparency in decision-making. Proactive and results-driven, with a focus on continuous improvement. Analytical and detail-oriented, with a talent for turning data into actionable insights. Practical and creativeable to balance common sense with innovative thinking. Clear communicator, capable of working across all levels of the organization. Values-driven, with a heart for the Lord and a commitment to integrity and purpose. Education No formal accounting degree required, but a passion for details, numbers, and self-improvement is essential. Why Work Here? Purposeful Work : Be part of a team that makes a real differenceyour contributions directly impact the quality of our productions and the lives of our clients and audiences. Vibrant Culture : We work hard, celebrate wins, and foster a collaborative, supportive, and fun environment. Growth Opportunity : As the company grows, so will your influence. Youll help shape financial systems that will carry us forwardno ceilings, only opportunity. Flexibility & Impact : In our close-knit team, your work truly matters, and we care about you as a person. Faith & Values : We operate on Christian principlesintegrity, humility, and grace guide all that we do. Competitive Benefits : 100% company-paid health, dental, and vision insurance for employees; option to add spouse/dependents at cost. A 401(k) program launches in 2025.

Created: 2025-09-29