Assistant Project Manager (Saddle Brook)

Wetlands,Inc.isatrustedcontractorinlandscapeandsiteconstruction,withover25yearsofindustryleadership.Wespecializeindeliveringhigh-quality,safe,andinnovativeprojectsthroughouttheNJ/NY/PAregion.WeareseekingamotivatedAssistantProjectManager(APM) tosupportourProjectManagementteamandhelpdriveoperationalexcellenceacrossourgrowingportfolioofprojects. KeyResponsibilities TheAssistantProjectManagerwillplayacriticalroleincoordinatingprojectactivities,supportingfieldoperations,andensuringseamlesscommunicationbetweenteams,vendors,andclients.Responsibilitiesinclude: Submittals&Procurement Prepareandmanagesubmittalstoconfirmcompliancewithmaterialspecifications(soil,mulch,compost,stakes,aggregates,etc.). Developmateriallists,vendorRFQs,andrequisitionforms. Reviewplantingplanstoensureaccuratespeciesselection(evergreens,shrubs,grasses). Coordinateplantmaterialsubstitutions. Purchasing&Documentation Managepurchaseorders,obtainsignatures,andmaintainproperfiling. PreparepencilrequisitionsandAIApaymentapplications. Overseetaxexemptiondocumentationandfollowupwithvendors. Assembledrawingpackagesforsupervisorsandforemen. Prepareandmanagecloseoutdocumentation. ProjectCoordination Reviewdrawingrevisions,planchanges,andperformquantitytakeoffs. DraftandrespondtoRFIs/RFCs/RFDs. Coordinatedailyactivitiesandprioritieswithsupervisors,foremen,anddrivers. Managematerialdeliveries,freightdetails,andlogistics. Call811forutilitymark-outsandcoordinatewithutilitycompanies. Tagplantmaterialwithnurseriesandcoordinateinspections. Field&SafetySupport DistributePPEandappareltofieldpersonnel. EnsuresafetycompliancethroughJHAs,toolboxtalks,anddailyhuddles. Assistwithpunchlistsandprojectcloseouts. Attendprojectmeetingsandwalkthroughs,documentingandrelayingcriticalinformation. Financial&AdministrativeSupport CollaboratewithPMandSeniorPMonbudgettrackingandinvoicepreparation. Handlematerialandtoolrequestsfromfieldsupervisors. Qualifications BachelorsdegreeinConstructionManagement,CivilEngineering,LandscapeArchitecture,orrelatedfield(preferredbutnotrequired). 13yearsofexperienceinconstructionprojectmanagement,landscape/siteconstructionpreferred. Strongorganizationalanddocumentationskills. FamiliaritywithAIAbilling,submittals,andconstructiondocumentation. Abilitytointerpretdrawingsandperformquantitytakeoffs. Excellentcommunicationandcoordinationskills. ProficiencyinMicrosoftOfficeSuite;experiencewithprojectmanagementsoftwareaplus.

Created: 2025-09-29