Administrative Assistant

Primary *****Create candidate profiles in the internal database with all contact information, employer info, and reference Save employee photo Save resume in database Proofread and format resumes for submission to clients Create jobs in the internal database Create individual folders for each job Create doc with internal job details and save Modify job description to be sent to consultants and save Post jobs on job boards Remove old jobs from the boards Submit Candidates to jobs in the internal database Save formatted resumes in the job folder Update status of jobs in the internal database as jobs go on hold and close Obtain references from candidates Create right to represents for each job Submit resumes through online portals for various clients Upon requirement being filled/closed, notify consultants that were not selected for the job Help answer the phone and connect callers to the appropriate parties Screen calls and transfer all employers phishing for c2c jobs to the designated voicemail box Record time, date, and any other interview details in the internal database and the job tracker spreadsheet Confirm the interview with the consultant the night before or the morning of the interview Update the number of submittals to each State of RI job on the RI job tracker daily Track the number of vendors on each vendor call Update RI job tracker accordingly as jobs are filled, canceled, or placed on hold Record daily zooms on tracker Do Zoom Totals weekly/monthly Record source of placements on tracker Save offshore recruiter RAT sheets in folders daily HR duties, as neededAdditional Responsibilities (as time permits) Support recruiters by sourcing, negotiating rate, and confirming availability of candidates for active positions Share qualified candidates with recruiters Source for common positions and add those people to the app – such as .Net Developers, QAs, BAs, Helpdesk, etc. Sort through job posting responses and discard those that don’t meet basic requirements (i.e. location, visa status, etc.) Proactively reach out to cold candidates in database (via email) to check in and request updates Create and disseminate report of candidates who checked in to recruiting team Other duties, as assigned***** Strong skills in MS Word Proficient in Excel Attention to detail Organized Ability to multi-task Accuracy

Created: 2025-09-30