Project Administrator - Construction

At Catapult, we are assisting our client, a 50 year old firm with deep roots in NC, to find an experiencedProject Administratorto join the team in theirRaleigh, NCoffice. This full-time role is ideal for someone who is committed to excellence, thrives in a fast-paced environment and enjoys supporting a collaborative team.As a Project Administrator, youll provide vital support throughout the design and construction process-ensuring project documentation is accurate, organized, and delivered on time. In addition to project-related tasks, youll also help maintain smooth daily operations at our Raleigh office. This is a highly collaborative role, ideal for someone who thrives on organization, communication, and team support in a dynamic, people-first environment.Design and Construction Support (Approx 80% of your day)Coordinate and assemble project specifications into complete, formatted spec booksTrack project deadlines and proactively support project managers and technical staffPrepare and manage AIA contracts and related documentationProcesssubmittals: download, log, assign reviewers, and return to contractorEnsure reviewed documents are accurate, consistent, and properly filedOffice Administration Support (Approx 20% of your day)Open and close the office daily and assist with office upkeep and shared space organizationGreet any visitors and support a welcoming, professional front office experienceCoordinate occasional office eventsManage supply inventory, mail handling, and basic facility needsLiaise with building management and coordinate vehicle maintenance logsProvide administrative support for special projects as needed5+ yearsin an administrative, project coordination, or AEC (Architecture, Engineering, Construction) industry support role~ Proficiency inMicrosoft OfficeandPDF tools(Adobe, Bluebeam, etc.)~ A proactive, team-oriented mindset and a desire to support others success

Created: 2025-09-30