Executive Assistant

Investment management firm with offices in Midtown, Manhattan seeks a motivated Executive Assistant to support a team of professionals. The ideal candidate should have prior experience in financial services and have experience supporting a team of 5+ people. Hybrid schedule: 4 days per week onsite, 1 day remote Salary: 90 - 110K plus OT and bonus Hours: 9am - 6pmResponsibilities: Extensive and strategic calendar management, scheduling appointments, reservations, and meetings Handle travel arrangements, including flights, hotels, obtaining visas, passport renewals, or any other travel documents Prepare and distribute agendas, letters, reports, presentations, expenses, and other communications, including confidential documents Screen and respond to incoming calls and correspondence, act as a gatekeeper Manage meeting logistics, including planning, oversight, breakdown, etc. Process and submit expense and reimbursement reports Manage prioritization of internal and external requests for review and approval in real-time daily Provide additional assistance on ad-hoc projects when neededRequirements: Minimum of 5 years of experience as an Executive Assistant within financial services Strong interpersonal skills and ability to maintain a calm demeanor in a fast-paced environment Ability to support multiple executives simultaneously Strong problem-solving skills and ability to exercise sound judgment Excellent organizational skills and ability to maintain a high attention to detail Exceptional written and verbal communication skills Proficiency in MS Office, including Word, Excel, and PowerPoint

Created: 2025-09-30