Event Coordinator (Contractor)

Carvertiseis an award-winning marketing company that turns cars into moving billboards. Since 2012, Carvertise has partnered with hundreds of great national brands including Wawa, Netflix, Crayon, EA Sports, and Nascar to deliver marketing outcomes to businesses while helping thousands of drivers earn extra cash across the country.Carvertiseis seeking a Special Events Coordinator to ensure client expectations are met through the flawless execution of driver events. You will be quick thinking as you monitor event success, flexing as necessary to deliver on all expected outcomes. Generally, this will be a full-time Monday - Friday position, scheduled 11 am -7:30 pm; however, strong flexibility is needed to provide coverage for evening, weekend, and/or holiday event activity.Travel Requirements:Able to travel approximately 50% of the time, including overnight and weekends to accommodate a busy event schedule.Executes standard & unique campaign events, whether remotely or in person, including SWARMS, Targeted IQ, conference requests ensuring driver logistics and presence per agreed upon termsOwns event execution, identifies gaps and pulls necessary levers (incentives, contests) within scope to meet targetsRegularly communicates with drivers about events, app tracking, driver incidents or standard driving questionsformats and presents data and reports according to specsVerifies correct driver tracking to accounts, confirms mileage and troubleshoots driver issues as neededWorks with the operations team to ensure successful roll out of event centric campaignsLaunches established driver surveys, contests or irregularly scheduled events on quarterly and as-needed basis, organizes, communicates and reports resultsCommunicates professionally and provides data, information and resources as needed for a variety of audiences: clients, team, leadershipProvides on-the-job training to support skills, development and competency of team membersSupports all job and department process improvement initiatives to include finding and recommending ways to perform work more efficiently and effectively, drafting/updating procedures, developing training resources, etc.Performs other special projects, tasks or duties as assigned by operations or company leadershipBachelor’s degree in Business, Communication or equivalent discipline preferredMinimum 2 years experience in an event execution setting preferred; prior experience working with various stakeholders remotely is a plusHighly effective verbal and written communication skills across all audiences: clients, customers, leaders, peersComplies with processes, procedures and policiesAdaptable and forward thinking, embracing and recommending process improvements, improves efficiency and effectiveness of others; personal bar-raiserTech savvy: computer skills to include CRM, ERP, data entry/word processing, various software (Google Suite & Airtable), apps and email systems; Ability to periodically travel to driver event locations and ambulate various venues

Created: 2025-09-30