Construction Administrator (Charlotte)

The Construction Administrator provides critical administrative and project support to our construction management team. This role ensures that day-to-day office operations run smoothly and that project documentation is accurate, organized, and up to date. Key Responsibilities:Project Administration & Documentation:Prepare, track, and maintain project records, including contracts, change orders, RFIs, submittals, drawings, meeting minutes, and daily reports.Ensure that electronic and physical files are accurate, current, and properly archived for easy retrieval.Assist in the preparation of project schedules, progress updates, and budget tracking reports.Monitor deadlines for critical documents such as permits, insurance certificates, and lien munication & Coordination:Serve as a point of contact for project correspondence between internal teams.Draft and distribute formal communications such as notices, memos, and meeting agendas.Coordinate project meetings, including scheduling, agenda creation, and recording/distributing meeting notes.Bidding & Procurement Support:Assist with the bidding process by assembling bid packages, tracking proposals, and logging subcontractor responses.Maintain up-to-date vendor and subcontractor contact lists.Help project managers with purchase orders, material tracking, and vendor follow-ups to keep schedules on target.Office AdministrationHandle general administrative duties, including answering phones, managing office supplies, and coordinating deliveries.Assist with onboarding documentation and training schedules for new hires within the construction team.Marketing & Branding SupportAssist with creating and posting content for company social media platforms (e.g., LinkedIn) to showcase projects and company updates.Gather photos and project highlights for marketing materials, proposals, and the company website.Coordinate with vendors or designers for brochures, signage, and branded collateral.Help prepare presentation materials and graphics for client meetings and business development opportunities.

Created: 2025-09-30