Executive Assistant to Chief Executive Officer

OverviewPosition: Executive Assistant to the CEOCrafty Apes is a high-end global visual effects company specializing in photo-real VFX. Created in 2011, Crafty Apes has offices in the US, Canada, UK and Australia with employees working remotely worldwide. We aim to make our client’s vision come to life through film, episodic, and commercial. Crafty Apes and individual staff members have been recognized for our outstanding work on feature films and episodics. The perfect candidate is a team player who expresses their individuality and creativity in a fast-paced environment.As Executive Assistant, you will be crucial to the daily operation, coordination and support of the CEO and all the details related to her daily activities. You will serve as the point of contact for internal and external stakeholders while assisting in the coordination and execution of strategic initiatives, operations activities and personal planning for the CEO. This position requires exceptional organizational skills, attention to detail, and managing multiple tasks in a fast-paced environment.ResponsibilitiesManage the CEO’s calendar, scheduling all meetings & appointments, adapting to changes quickly as they ariseManage the CEO’s to-do list through a project management program, ensuring information is accessible, dates updated and proactive follow-ups to keep tasks moving forwardCommunicate daily with the CEO on priorities, upcoming meetings & events and proactively monitor the next 3-4 weeks of the calendar for early preparation and to avoid schedule conflictsOversee the CEO’s email inbox, flag key communications, respond to inquiries and meeting requests, and ensure priority emails are logged for reviewPrepare and organize meeting materials, agendas, and minutes; follow up on action items based on agreed timelinesHandle day-to-day administrative tasks, filing, data management and document managementPlan, book & coordinate travel for the CEOQualifications3+ years of experience in executive assistance or a related role, preferably within the media, entertainment, or visual effects industry and experience supporting founders/entrepreneursBachelor’s Degree in the Arts (e.g., Film, CG), Communications, Marketing or Business is preferredStrong organizational skills with the ability to manage multiple projects and deadlinesExcellent verbal and written communication with keen attention to detailProactive with the ability to anticipate issues before they ariseProficiency in project management software and Microsoft Office Suite; familiarity with is a plusAbility to work independently and collaboratively in a fast-paced environment, taking initiative with minimal supervisionA proactive and positive attitude with a genuine interest in VFX, business development, and strategyBenefitsWe offer competitive pay and benefits, including medical, dental & vision coverage, vacation & sick leave, and more. Crafty Apes LLC is an Equal Opportunity Employer.Job DetailsLocation: Los Angeles Metropolitan AreaSalary: $105,000.00-$135,000.00Employment type: Full-time #J-18808-Ljbffr

Created: 2025-09-30