Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer Are you energized by building systems, keeping projects on track, and making sure nothing falls through the cracks? Do you thrive in a fast-paced, mission-driven environment where leadership, collaboration, and innovation intersect? If you’re excited about helping an organization scale while working directly with the CEO to drive impact, we want to hear from you. About 2541 2541 makes power practical. We equip leaders, families, and communities with the tools, strategy, and inspiration they need to fight injustice and win. In our first two years, we’ve served with over 340 organizations nationwide and continue to grow with bold goals for the future. We’re looking for a proactive, detail-oriented, and highly organized Executive Assistant to support the Founder & CEO. This full-time role is remote, dynamic, and central to the growth of the organization. About the Position The Executive Assistant will be a critical partner to the CEO - managing calendars, streamlining systems, supporting client engagement, and leading special projects. This isn’t just a scheduling role. We’re looking for someone with strong project management skills, the ability to take initiative, and the foresight to anticipate needs before they arise. This role will begin with a 90-day probationary period to ensure alignment on skills, culture, and fit. Mindset Highly organized with a systems-building mindset Self-motivated and able to take ownership with minimal oversight Confident project manager who thrives on moving ideas into action Strong communicator, both written and verbal Adaptable, resourceful, and solutions-oriented Comfortable handling sensitive and confidential information with discretion Collaborative team player who elevates the work of those around them Key Responsibilities Executive Support: Manage complex calendars, prioritize commitments, and coordinate logistics for meetings, events, and travel Draft, edit, and manage communications, reports, and presentations on behalf of the CEO Organize and maintain internal communication to ensure timely responses and follow-up Project Management & Systems: Track progress on key initiatives, meetings, and deliverables - ensuring deadlines are met Create and manage systems for task tracking, accountability, and reporting Develop and implement onboarding, training, and internal systems documentation Evaluate and improve workflows to increase organizational efficiency Operations & Accountability: Coordinate quarterly strategic planning sessions and weekly accountability check-ins Maintain confidential files, contracts, expense reports, and business records Conduct team surveys and track productivity/satisfaction metrics Partner with accountant monthly to review financials and cash flow accuracy Client & External Engagement: Support CEO with Tier 1 client outreach (20 contacts per month) and ensure timely follow-up Help standardize templates for proposals, invoices, and client communications Manage logistics for trainings, events, and special projects as needed Skills & Qualifications 3+ years of experience as an Executive Assistant, Project Manager, or in a similar operations role Strong project management skills (experience with tools like Calendly, Slack, HigherLevel and ClickUp preferred) Excellent organizational and time-management skills Tech-savvy with proficiency in ClickUp, Google Workspace, Slack, and productivity platforms Exceptional written and verbal communication skills Ability to work independently, anticipate needs, and take initiative Proven track record of supporting senior leadership in a fast-paced environment High degree of professionalism, integrity, and discretion Compensation: Salary Range: $40,000–$50,000 annually or based on experience; Hourly Range: $20-25 per hour or based on experience Work Status & Hours: Part-time, 20 hours per week (core hours: Monday - Thursday; 10:00am - 3:00pm EST with some flexibility). Primarily remote work environment with regular virtual collaboration and some in-person trainings in evenings and weekends; a 90-day probationary period will be conducted before considering the possibility of a part- or full-time role with benefits. What Success Looks Like The CEO’s calendar is managed seamlessly, with priorities aligned and conflicts avoided Projects move from vision to execution on time, with clear progress tracking A task and accountability system is implemented and actively used by the team Client outreach and follow-ups are consistent, professional, and effective Strategic planning sessions are well-prepared and documented with clear next steps Financial reporting and organizational records are timely, accurate, and well-organized Team members report improved communication, accountability, and productivity Work Environment This is a primarily remote position requiring strong communication, initiative, and independent management of priorities. You’ll collaborate regularly with the CEO and team to ensure operations are smooth and strategic goals are advanced. #J-18808-Ljbffr

Created: 2025-09-30