Administrative Assistant

Our client a well known Investment Bank is seeking an Administrative Assistant in their New York, New York Location Responsibilities Manage complex calendars in Outlook, including confirming internal and external meetings. Schedule and coordinate meeting logistics such as catering, guest registration, conference rooms, and video connectivity. Arrange domestic and international travel, including flights, hotels, and ground transportation. Process and track business expenses in compliance with company policies; follow up on receipts and reimbursement status. Serve as a gatekeeper by managing phone lines, screening calls, and relaying detailed messages. Maintain and update data in Salesforce and other internal databases. Support communications across management and business divisions. Participate in special projects and initiatives as assigned by management. Collaborate with administrative team members and provide backup support as needed. Oversee general office functions including supply ordering and mail distribution. Act as liaison with IT for onboarding new hires and troubleshooting technical issues.Requirements Minimum of 5 years of administrative experience; financial services experience strongly preferred. Familiarity with Concur and prior experience managing travel and expenses. Proficiency in Microsoft Word, Excel, and Outlook. Strong interpersonal, written, and verbal communication skills. Professional, positive, and consistent demeanor; ability to work well under pressure. Highly organized with strong attention to detail. Ability to multitask, prioritize, and adapt quickly in a dynamic environment. Demonstrated initiative, urgency, and conflict resolution skills. Team-oriented with willingness to collaborate across business, IT, HR, and other departments.

Created: 2025-09-30