Senior Proposal Manager

OverviewSeeking a Senior Proposal Manager to lead the creation of sector proposals, driving project management, strategic alignment, and team collaboration.RE Tech Advisors, a Legence companyRE Tech Advisors is a growing, woman-led consulting firm of over 125 ESG professionals. We deliver results at the intersection of engineering, technology, and sustainability. RE Tech has a progressive and ambitious client base that includes numerous commercial real estate portfolios, private equity investors, federal agencies, industry associations, and manufacturing companies. By joining the RE Tech Advisors team, you will work closely with recognized industry leaders who are driving national and global sustainability initiatives providing you the opportunity to realize your own professional growth objectives in the ESG arena.RE Tech is seeking a Senior Proposal Manager to manage and drive all aspects of the development of public and private sector proposals. This is an exciting opportunity to support the growth of a leading sustainability advisory firm and our efforts accelerate that transition to a low-carbon future.The successful candidate will have a proven track record in leading team members across multiple teams in the preparation, development, and production of high quality, winning proposals. This position is located within our McLean, Virginia office. After a successful onboarding, the position is open to a hybrid work model that includes a mix of in office and work from home, as well as flex scheduling. This role will, at times, require the employee to work extended workdays, including into the evening and on weekends to meet proposal deadlines. RE Tech supports workplace flexibility, enabling our team members to balance their working hours between busier and lighter periods.Essential Job Functions / ResponsibilitiesCollaborate across the leadership and growth teams, providing proposal leadership and support.Maintain and facilitate the go/no-go decision-making process.Drive and manage the development and submission of high-quality, compliant proposals from pre-RFP stage through delivery and close-out process.Analyze RFP documents and/or client scoping requests. Develop proposal checklists to ensure compliance, outlines, formats, and final products in collaboration with the Business Development Lead.Develop the proposal timeline and assignments, driving the process to ensure on time delivery.Prepare proposal and scope of work content, utilizing template language as appropriate, and drafting non-technical components, and supporting the development of technical components.Work with the Business Development Lead and technical leads to prepare pricing proposals.Source and assemble materials needed which may include resumes, completion of forms, project examples, policies, company data, and/or subcontractor materials. Coordinate with the marketing team for timely inclusion of curated marketing materials into proposals.Serve as a final reviewer for QA/QC and to ensure compliance with the RFP.Coordinate and support preparation of presentations and/or materials for prospective client calls, interviews and/or oral presentations.Develop and manage a content library or proposal automation solution.Manage HubSpot, our CRM platform.Maintain and revise associated processes to ensure successful outcomes. Track feedback on wins and losses and host internal after-action reviews. Use information to continuously assess and improve processes and techniques.Perform all other duties as assigned.Essential Knowledge, Skills and AbilitiesAbility to prepare compliant, professionally produced proposals within customer defined timeframes.Coordinate and review / edit proposal input from a variety of stakeholders, typically involving contributions from sales, marketing, product teams, finance, commercial, legal and delivery.Ability to coach sales teams in persuasive writing and proposal best practice.Proficient written communication skills. Must be able to prepare proposal language and perform a final QA/QC review of proposals for grammar, formatting, language consistency, and compliance with RFP requirements.Demonstrate a growth mindset by contributing to our culture of continuous learning, growing, and improving.Possess analytical and problem-solving capabilities.Strong verbal communication skills to effectively interact with internal contacts including those at a senior level.Strong time management skills with the demonstrated ability to effectively prioritize workload and manage competing priorities.Demonstrate strong attention to detail and organization.Possess sound business ethics, including the protection of proprietary and confidential information.Possess interpersonal skills including courtesy, professionalism, and a cooperative attitude.Ability to be flexible and adapt to the changing needs of the business, work in a fast-paced environment, and ability to pivot and adjust priorities and approaches.Ability to effectively coordinate, collaborate and interface up, down, and across the organization, and with external stakeholders.Demonstrated ability to lead cross-functional teams to design product solutions that fit holistically into a customer’s overall experience alongside cross-functional teams.High degree of initiative, proactiveness, drive, enthusiasm, energy, and follow through.Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).Experience & Qualifications8+ years of professional work experience, with at least 5 years of proposal management experience, including public sector proposalsExperience writing and editing proposalsExpertise in managing a Customer Relationship ManagementMust be 18 years of age or olderPreferred, but not requiredAt least 1 year of direct supervisory experience, or, if not direct supervisory experience, indirectly overseeing and developing team membersExperience managing HubSpotExperience managing proposal automation softwareExperience supporting business development function in a sustainability focused firmShipley MethodAPMP certificateOther DetailsPhysical Demands: Regularly seated, use of hands, and communication required; reasonable accommodations available.Travel Requirements: Periodic travel may be required.Additional Requirements: In compliance with FAR 22.1800, must provide documents verifying identity and eligibility to work in the United States. No sponsorship available for this position.#LI-AC1 #LI-HybridBenefits & About LegenceHealth and Welfare Benefits: Health and Welfare, Medical, Vision, Employee assistance program, Maternity and parental leave.Personal Benefits: Paid vacation, Company-paid holidays, Volunteer time off, Voting leave, 401(k), disability and life insurance, one-time home office bonus, snacks and Bevi drinks, free on-site parking, free on-site gym, dog-friendly offices, Metro accessibility.Office perks: Snacks, Bevi, social activities, free parking, gym access, dog-friendly offices, Metro accessibility.About Legence: Legence, a Blackstone portfolio company, provides advisory services and implementation focus in energy transition. For more, visit .Offers of employment may be contingent upon background checks and/or drug screens, conducted according to law. Equal Employment Opportunity Employer. We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, gender identity or expression, parental status, national origin, age, disability, genetic information, political affiliation, military service, or other protected characteristics. EEO is the Law.Reasonable Accommodations: If you require assistance applying online, email with accommodation needs and job title/requisition number.To all recruitment agencies: Legence does not accept unsolicited resumes. Third-party agreements must be executed by CHRO or Director of Talent Acquisition.Pay Transparency: See policy details per 41 CFR 60-1.35(c).JOIN OUR TEAMWe are hiring!We are looking for creative and energetic professionals that are passionate about sustainability, real estate, using data and analytics to drive results, and making a difference. Come join our team. #J-18808-Ljbffr

Created: 2025-10-03